Space & Facilities Planning (School of Medicine), Federal Work Study (Student Wage)

The School of Medicine (SOM) Space and Facilities Planning team, within the Dean's Office, is recruiting an intern to assist with the collection, verification, and entry of space utilization data across SOM-managed facilities. Space utilization data is critical for planning space use — both for existing needs and for recruitment and space forecasting. This role offers an excellent opportunity for those interested in facilities management, space planning, architecture, or operations to gain an understanding of institutional facilities, space types and metrics, and the work involved in space planning. The intern will work directly with SOM Space and Facilities Planning and departmental administrators, gaining hands-on experience in a dynamic academic environment.

Key Responsibilities

The selected intern will work closely with the SOM Space and Facilities Planning team to complete a variety of tasks, including but not limited to:

• Facility Walkthroughs: Conduct systematic walkthroughs of SOM administrative and research spaces to document current room usage and occupants. This includes identifying and verifying room numbers, functional space types (e.g., wet lab, dry lab, office, classroom), and room assignments.
• Engagement with Departments: Professionally engage with departmental administrators to confirm the operational use of spaces and gather contextual details not visible through observation alone. This includes clarifying shared or multi-functional spaces and ensuring updates align with departmental reporting.
• Data Entry and Reporting: Compile findings accurately and consistently into organized reports, highlighting inconsistencies or changes that require follow-up. This may involve reconciling current records against SOM's space database (FM Interact), spreadsheets, or other historical records to identify discrepancies.
• Collaboration and Documentation: Participate in weekly or biweekly check-ins with SOM Space and Facilities Planning to discuss progress, challenges, and areas for improvement. Maintain detailed notes and photographs (when appropriate) to support the data documentation process.

Qualifications

• Willingness to learn
• Excellent oral and written communication skills
• Strong attention to detail
• Ability to follow instructions and ask for guidance or clarification when needed
• Ability to walk or stand for extended periods
• Initiative and ability to work independently
• Organizational skills
• Familiarity with Microsoft Word, Excel, and Teams

Required Documents
Interested students should upload the following materials to Workday:
1. Resume or work history
2. Cover letter (clearly written, no more than one page)

This is a paid position that is available to students who have received and accepted federal work study. Students will be expected to work approximately 10 hours per week. Questions may be directed to Christine Alencar, [email protected]

Hourly Rate: $20.00

This position begins as soon as it is filled and ends May 8, 2027; however, continued employment beyond this date is a possibility.

Position Location: McKim Hall, Charlottesville, VA

This position will remain open for applications for up to 30 days from the posting date. However, please note that the position may be filled before the 30-day period ends if a suitable candidate is selected. Interested applicants are encouraged to apply as soon as possible, as the posting may close early once the hiring process is complete.

MINIMUM REQUIREMENTS

Education: Current UVA student
Experience: None
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.