Software Administrator II - On Site

Do you have a desire to work for an organization driven by empowerment and full inclusion? Goodwill Easterseals Miami Valley is one of the largest employers in the region; with the mission to empower those with disadvantages and disabilities to improve their quality of life. We employ over 600 associates just in our retail stores alone. GESMV also offers over 40 programs and services to the community ranging from job readiness programs to assistive technology services. We offer part-time and full-time positions, with a variety of schedules and hours available. We are always looking for driven, enthusiastic people to join our team.

Summary

To maintain the Quality Assurance software with an emphasis on Carelogic and Salesforce platforms for the agency. This role focuses on day-to-day operations, managing user administration, providing technical support, and performing systems maintenance tasks. Maintain and manage users, roadmaps, release notes, data governance, training, and other system maintenance. Gather requirements and additionally, the role involves configuring platform changes to support new and existing programs and funding sources, as well as providing training to new and existing users to ensure effective system utilization. 

Essential Duties & Responsibilities

1. Maintain all aspects of user and license management including new user setup/deactivation, permissions, and security across systems.
2. Construct system configuration changes, including (but not limited to): fields, page layouts, record types, apps, custom settings, dashboards, reports, activities, procedures, modifiers, fee matrices, and payers.
3.  Support program staff by monitoring department functions and serving as an alternate in various administrative and system tasks, providing support and coverage as needed.
4. Attend relevant program and billing meetings to identify needed system configuration changes and assist in resolving billing issues. 
5.  Facilitate the communication of any platform changes to end users and stakeholders.
6. Manage user support tickets.
7. Monitor and improve user adoption.
8. Create and maintain training materials/SOPs.
9. Provide new user and ongoing training.
10. Maintain and support integrated applications including (but not limited to): DocuSign, Conga, Survey Monkey, Outlook, Dr. First, etc.
11. Comply with all Agency policies, procedures and safety standards throughout work areas and maintain same to meet CARF, HIPAA, Department of Labor and other regulatory standards.
12.  Other duties may be assigned.

Supervisory Responsibilities 

None

Educations Requirements

Degree in Computer Science, Information Technology, Business Administration, or Systems Administration preferred. Applicable industry certifications, such as Salesforce Administrator, CompTIA, or similar credentials, also considered. Required to obtain relevant system training and/or certifications within 1 year of hire. 

Experience Requirements

Relevant experience with information systems, user management, CRM/EHR administration, and/or familiarity with medical coding and billing is highly desirable.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must maintain the ability to pass a criminal background check and random drug screens.

Skills & Abilities

1. Customer Service Oriented with a pleasant disposition and relationship-building skills.
2. Demonstrate initiative and flexibility with good written and verbal communication skills to provide written documentation (SOPs) and training to end users and key stakeholders.
3. Must be able to work independently with little direct supervision as well as have the ability to work cooperatively as a team member.
4. Must be able to follow through with projects and assignments in a timely and efficient manner.
5.  Ability to prioritize and manage multiple tasks simultaneously.
6. Uncompromising ethics and integrity.
7. Must possess excellent organizational, writing, and reading skills.
8. Must be proficient in Salesforce Lightning and/or related CRM/EHR products.
9. Must possess a proactive attitude to platform enhancements.
10. Designing scalable, best practice solutions.
11. Translating requirements into technical solutions.
12. Experience in change management and governance.

 Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job and/or apply for the position, absent undue hardship.
• While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; and communicate. The employee is occasionally required to climb or balance; stoop, kneel, or crouch.
• Specific vision abilities required by this job include the ability to observe details at close range and distinguish various colors.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

The above duties and responsibilities are essential job functions subject to reasonable accommodation. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job and/or apply for the position, absent undue hardship.This job description is not to be interpreted as an all-inclusive list of duties, responsibilities, or requirements. Employees may be required to perform additional job- related tasks as assigned, subject to reasonable accommodation.

Goodwill Easterseals Miami Valley is firmly committed to Equal Employment Opportunity (EEO) and Affirmative Action (AA) compliance with all Federal, State, and local laws that prohibit employment discrimination on the basis of age, sex, color, race, creed, national origin, religion, marital status, citizenship status, ancestry, sexual orientation, gender identity and/or expression, genetic information, disability status, protected veteran status, membership or activity in a local human rights commission, status with regard to public assistance, or any other classification protected by applicable law. This policy applies to all employment decisions, including, but not limited to recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions, and terminations.