Senior Records Manager (Washington, D.C)

Clearance

Public Trust

Overview

Ardent Eagle Solutions (AES) is seeking experienced Senior Records Managers to support a competitive federal contracting opportunity with the U.S. Department of Commerce (DOC), Economic Development Administration (EDA).

The Senior Records Manager will play a key role in assessing, redesigning, and strengthening EDA's Records Management Program to establish standardized, sustainable records and information management practices across EDA Headquarters and six regional offices.

This position will provide senior-level records management expertise with particular emphasis on digital and electronic records, records inventories and disposition, National Archives and Records Administration (NARA) requirements, process standardization, and the development of practical policies, procedures, tools, and training resources.

Background

EDA administers economic development programs and grants designed to support economic opportunities and strengthen economically distressed communities throughout the United States. Its Office of Financial and Management Services (OFMS) is responsible for planning, executing, analyzing, and strengthening EDA's records and information management functions.

EDA is undertaking an initiative to assess and modernize its Records Management Program, including records practices at Headquarters and six regional offices. The effort will address records inventories, retention and disposition, digital and email records, electronic repositories, process documentation, training, and long-term program sustainment.

Responsibilities

The Senior Records Manager is expected to:

• Lead and facilitate the assessment, redesign, and strengthening of EDA's Records Management Program.
• Assess existing records management practices across EDA Headquarters and regional offices and identify opportunities for standardization and improvement.
• Review records policies, file plans, retention schedules, disposition processes, digital and electronic records practices, email and electronic message practices, and related administrative processes.
• Plan and conduct records inventories, audits, and reconciliations, including identification of records series, owners, formats, locations, restrictions, volumes, and applicable schedules.
• Develop recommendations and procedures for the transfer, destruction, retention, and disposition of records under Government direction.
• Develop standardized controls for born-digital records, digitized analog records, email, electronic messages, shared drives, SharePoint, and other electronic repositories.
• Evaluate records management practices against applicable NARA Electronic Records Management lifecycle expectations and EDA operational requirements.
• Develop a future-state Records Management Program framework, including governance, roles, processes, repository guidance, disposition workflows, and sustainment recommendations.
• Develop and/or oversee the development of Standard Operating Procedures (SOPs), desk guides, checklists, leadership guidance, training materials, and other practical resources.
• Coordinate with Government stakeholders across Headquarters and regional offices to understand current practices, operational requirements, and records management needs.
• Support project planning, workplans, risk and issue tracking, recurring status meetings, progress reporting, and transition activities.
• Provide senior-level subject matter expertise and recommendations regarding NARA records retention policies, schedules, systems, and records management best practices.
• Support knowledge transfer and transition activities designed to enable long-term Government ownership and sustainment of the program.

Qualifications

Approximately 6 or more years of progressively responsible experience in records management, information governance, federal records administration, or a closely related field.

• Advanced knowledge and practical experience with NARA records retention policies, records schedules, and records management systems, as specifically identified for the Senior role in the PWS.
• Demonstrated experience conducting records management program assessments, records inventories, audits, or disposition activities.
• Experience developing or implementing records management policies, SOPs, file plans, desk guides, checklists, or similar program documentation.
• Experience managing digital and electronic records, including email, electronic messages, shared repositories, or similar electronic information environments.
• Ability to analyze existing processes, identify compliance or operational gaps, and develop practical future-state recommendations.
• Strong written communication skills with experience developing formal reports, procedures, guidance, or executive-level materials.
• Strong stakeholder engagement skills and the ability to work effectively with personnel across multiple organizational levels and geographically dispersed offices.

Education

Bachelor's degree in a related field or equivalent combination of education and relevant professional experience.

Location and Work Hours

This position is expected to be primarily on site/hybrid in Washington, DC and may be performed from locations throughout the United States.

The position will support EDA Headquarters and/or one or more regional offices located in Philadelphia, Atlanta, Chicago, Austin, Denver, and Seattle.

Normal work hours are expected to be Monday through Friday during standard business hours, excluding Federal holidays and Government-directed closures.

Travel

Approximately 10% travel is anticipated based on current planning assumptions. Travel may include authorized visits to EDA Headquarters or regional offices to support inventories, assessments, meetings, records activities, training, or other program requirements.

Compensation

Anticipated Salary Range: $125,000-135,000 annually

This position is being recruited in support of a competitive federal contracting opportunity, and AES is continuing to develop its staffing, labor category, and compensation strategy. Because the position is expected to support a primarily remote workforce and qualified candidates may reside in different geographic markets throughout the United States, actual compensation may vary significantly based on location, experience, education, specialized records management expertise, applicable labor category requirements, and other business and contractual considerations.

AES welcomes open and collaborative compensation discussions with interested candidates as we evaluate current market conditions and develop an accurate and competitive compensation strategy for this opportunity. The range above represents our current anticipated range and is not intended to guarantee a specific salary or compensation level.

Benefits and EEO

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.