Senior Proposal Coordinator

Job Description

Take Your Career to the Next Level  

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Step into Your New Role 

Kleinfelder is seeking a Sr. Proposal Coordinator to support our A/E business development efforts in the Central Division. We are looking for someone with the experience and ability to take an opportunity from start to finish and increase our probability of winning through capture plans, SWOT analysis, and client value propositions. The ideal candidate will have experience in coordinating proposals within the transportation, water, environmental, state/local government, power and oil/gas markets. Someone who has an eye for detail and can perform quality reviews on their own work to catch layout, grammar, spelling, typographical and punctuation errors. The perfect candidate thrives in a collaborative, engaging, and fast-paced environment. They are eager to take ownership of each project, strive to provide meaningful contribution to help the team win. They are fiercely diligent about meeting RFP/Q compliance requirements and have a passion for creating compelling and visually stimulating submittals that our clients want to read.  

Kleinfelder fosters an environment that is open, collaborative, and rewarding for our employees. We strongly believe that our employees are the key driving force behind our success. If this sounds like the right fit for you, we encourage you to apply and join our growing team!

You will support our Business Development efforts in the Central US. This position can be in-office or remote.

Our ideal candidate

• Marketing Expertise: Possesses a strong understanding of marketing fundamentals and visual communications, with knowledge of the latest developments in the A/E industry and transportation market. 
• Strategic Thinker: Able to develop and integrate compelling win themes throughout proposals; specifically on transportation projects, including highways, transit systems, and other infrastructure.
• Exceptional Writer: Demonstrates strong grammar and writing skills, producing clear and impactful content.
• Creative Designer: Capable of designing relevant and engaging graphics that enhance proposals.
• Organizational Pro: Exhibits excellent organizational skills and attention to detail, managing multiple assignments effectively under tight deadlines.
• Critical Thinker: Applies problem-solving skills and critical thinking to overcome challenges.
• Team Player: Works well both independently and collaboratively within a team setting.
• Adaptable: Flexible and responsive to changing priorities in a dynamic work environment.
• Client-Focused: Embraces a client service mindset, collaborating closely with technical professionals such as scientists, architects, and engineers.
• Growth Mindset: Embraces continuous learning by actively seeking new skill sets and resources, and shares knowledge as a mentor to support the growth and development of junior staff. 

Responsibilities and competencies:

• Lead and Coordinate Comprehensive Marketing Activities: Manage, plan, and coordinate a variety of marketing activities. This includes preparing and writing marketing proposals, client interviews and presentations, and participating in strategic planning processes. You will also create other client-focused submittals, ensuring they align with Kleinfelder's brand standards and style guide.
• Understand Strategic Goals: Develop a deep knowledge of the firm’s strategic objectives, key personnel, major projects, and target audiences to enhance transportation proposal and pursuit efforts.
• Innovate with Visuals: Use creativity to enhance communication through impactful graphics, including photos, charts, and infographics.
• Research and Synthesize Information: Gather, research, and organize information from diverse sources to create compelling business development documents and presentations, synthesizing complex data into clear narratives.
• Craft Engaging Content: Write and modify materials that effectively convey services, capabilities, and market messages, ensuring consistency with brand messaging.
• Drive Marketing Pursuits: Collaborate with the proposal team and technical professionals throughout the proposal preparation process. Hold the team accountable for meeting schedules and milestones, ensuring successful contract acquisition.
• Facilitate Collaboration: Coordinate with internal and external team members to ensure seamless communication and collaboration across projects.
• Manage Marketing Resources: Serve as a go-to resource for marketing materials and information, maintaining organized marketing information systems.
• Coordinate Nationwide Efforts: Collaborate marketing initiatives across Kleinfelder offices nationwide, fostering a unified approach.
• Other Duties: Perform additional tasks assigned to support the marketing team.

 Qualifications:

• With Degree: Bachelor's degree (desired) preferred in English, Marketing, Journalism, or Communications with 6+ years of experience working in the engineering, transportation, construction management, or architecture industry.
• Without Degree: 10+ years of experience working in the engineering, transportation, construction management, or architecture industry.
• Advanced proficiency with Microsoft Office Suite and Adobe Creative Suite (InDesign, Photoshop, Illustrator, etc.). 

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Move Forward with Kleinfelder: Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.  

Progress with an Employer that Values You 

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:  

Benefits: Kleinfelder, and its’ subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.  

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.  

Equal Opportunity: Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)  

NOTICE TO THIRD PARTY AGENCIES   

Please note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.