Senior Coordinator, Operations, Designmatters, fix-term/part-time

ArtCenter College of Design is searching for an experienced Senior Coordinator, Operations, Designmatters, fix-term/part-time to join our team.

The salary range for this position: $35.00 - 40.00

Salary Disclaimer: The official salary range for this position is the range posted on the ArtCenter College of Design Careers website. ArtCenter is not responsible for inaccurate or unauthorized salary information published by third-party job boards. Hourly positions are based on a 35 hour work week unless otherwise noted.

Final
salary is based on education, experience, skills relevant to the
role, and internal equity.

Note: This is a part-time in-person position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. or as defined by the division. Schedule to be determined, but no more than 12 hours per week for 12 weeks.  Anticipated start date 9/28/2026 and ending on or before 12/11/2026.

About ArtCenter
Founded
in 1930 and located in Pasadena, California, ArtCenter College of Design is a global
leader in art and design education and has had an international reputation for
its rigorous, transdisciplinary curriculum, faculty of professionals, strong
ties to industry, and commitment to socially responsible design. ArtCenter is a
private nonprofit fully accredited by the WASC Senior College and University
Commission (WSCUC).

Every position at ArtCenter plays an important part in carrying out the cultural values, goals, strategic vision, and mission of the College. This includes upholding and cultivating an inclusive, respectful, and welcoming environment where everyone feels a sense of belonging.

Reporting to the Director of Operations, Interdisciplinary Studies, the Sr Coordinator supports  the division’s operational activities to support the division in executing its mission. The incumbent coordinates curricular and co-curricular initiatives associated with the Designmatters minor, including workshops, lectures, and programs featuring nationally and internationally recognized speakers. The role also supports budget administration for Designmatters operations and externally funded projects, including monitoring expenditures, processing financial transactions, and maintaining accurate budget records.

This position will also provide administrative and operational support to the Designmatters Associate Chair and oversee project and logistical planning and on-site coordination for Designmatters special events.

Essential Functions

Administrative support — 95%

• Support the department as directed with office operational and administrative tasks, such as developing and maintaining project files; arranging meetings with partner organizations; keeping accurate records for external and internal contacts; and handling correspondence on behalf of the Department

• Manage logistical needs for events, including studio course recruitment, kick-offs, midterm and final events; serve as liaison for VIP guests; and support lectures, workshops, and other special events.

• Coordinate DM Minor curricular and co-curricular program activities; Oversee AV needs, room setup, catering, accessibility, guest parking, signage, and other detailed coordination

• Interface with internal and external contacts regarding Designmatters projects and day-to-day activities

• Manage departmental calendar; schedule and coordinate Associate Chair, faculty and guest departmental travel, calendar events, special events and field trips, including AV, transportation, printing, and communications

• Assist in the administration and coordination of special departmental projects, as assigned, including setting and meeting deadlines; creating work plans and status progress reports
• Write correspondence, announcements, and other communications; respond to telephone, mail, and e-mail inquiries regarding Designmatters, ensuring that requests for action or information are relayed to the appropriate person for follow-up

• Support the administration and monitoring of budget processes for Designmatters operations and externally funded projects. Responsibilities include tracking expenditures, processing check requests, invoices, and contracts, reconciling accounts, maintaining accurate budget records, and assisting with financial reporting to ensure compliance with institutional policies and funding requirements.

Non-essential — 5%

• Participate in college committees, work groups, or task forces as assigned
• Follow all College policies, including safety protocols
• Other duties as assigned

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

This is a part-time in-person position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. or as defined by the division. Schedule to be determined, but no more than 12 hours per week for 12 weeks. The demands of this work may include weekends or evenings. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.  May be required to work nights and weekends to staff department events.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting or attend/work events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 30 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions. Ability to travel to offsite locations and between campuses. Able to work nights and weekends to attend events.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

Required Qualifications:

Administrative support — 95%

• Support the department as directed with office operational and administrative tasks, such as developing and maintaining project files; arranging meetings with partner organizations; keeping accurate records for external and internal contacts; and handling correspondence on behalf of the Department

• Manage logistical needs for events, including studio course recruitment, kick-offs, midterm and final events; serve as liaison for VIP guests; and support lectures, workshops, and other special events.

• Coordinate DM Minor curricular and co-curricular program activities; Oversee AV needs, room setup, catering, accessibility, guest parking, signage, and other detailed coordination

• Interface with internal and external contacts regarding Designmatters projects and day-to-day activities

• Manage departmental calendar; schedule and coordinate Associate Chair, faculty and guest departmental travel, calendar events, special events and field trips, including AV, transportation, printing, and communications

• Assist in the administration and coordination of special departmental projects, as assigned, including setting and meeting deadlines; creating work plans and status progress reports
• Write correspondence, announcements, and other communications; respond to telephone, mail, and e-mail inquiries regarding Designmatters, ensuring that requests for action or information are relayed to the appropriate person for follow-up

• Support the administration and monitoring of budget processes for Designmatters operations and externally funded projects. Responsibilities include tracking expenditures, processing check requests, invoices, and contracts, reconciling accounts, maintaining accurate budget records, and assisting with financial reporting to ensure compliance with institutional policies and funding requirements.

Non-essential — 5%

• Participate in college committees, work groups, or task forces as assigned
• Follow all College policies, including safety protocols
• Other duties as assigned

Diversity Statement
ArtCenter is fully committed to fostering a culture that values diversity, equity, inclusion, access and belonging not only in vision but in practice. Our path forward is predicated on our belief that multiple points of view, life experiences, ethnicities, cultures and belief systems are essential to academic and creative excellence. We strive to learn more about difference while respecting the rich diversity in our world, attending to important questions about racial injustice and decolonizing our curriculum. Our campus environment must be vigilant in supporting the full participation of students, faculty, and staff of every race, color, ethnicity, sex, gender, gender identity or expression, marital status, religion, sexual orientation, age, disability, veteran status, socioeconomic status and political viewpoint.

Equal Opportunity Employer
ArtCenter is committed to a policy of equal
employment opportunity and does not discriminate against its employees or
applicants on the basis of race (including hair texture and protective
hairstyle), color, religion (includes religious dress and grooming practices),
sex/gender (includes pregnancy, childbirth, breastfeeding, and/or related
medical conditions), gender identity, gender expression, sexual orientation, marital
status, medical condition (genetic characteristics, cancer, or a record or
history of cancer), military or veteran status, national origin, ancestry,
disability (mental and physical, including HIV/AIDS, cancer, and genetic
characteristics), genetic information, request for family care or medical
leave, age (over 40), criminal background (Fair Chance Act), reproductive
health decision-making, off-duty and off-premises
cannabis use, or any other actual or perceived characteristic protected by
applicable state or federal law. Equal employment opportunity is extended to
all persons in all aspects of the employer-employee relationship, including
without limitation, recruitment, hiring, upgrading, learning and professional
development, promotion, compensation, benefits, leave of absence, transfer,
discipline, layoff, recall and termination. This commitment applies to all
persons involved in the operations of ArtCenter and prohibits unlawful
discrimination by any employee of ArtCenter. Applicants who wish to request an accommodation for a disability may contact the Office of Employee Experience and Engagement at (626) 396-2470.

Applicant Rights (Prior Cannabis Use)
ArtCenter
will not request information from an applicant relating to the applicant’s
prior use of cannabis. ArtCenter will not use information obtained from a
criminal history about an applicant or employee’s prior cannabis use, unless
ArtCenter is permitted to consider that information under applicable law.

Employment At-Will
All employment with ArtCenter is for an
unspecified term and is “at-will.” Employees are free to resign at any time,
with or without reason, and with or without prior notice. Similarly, ArtCenter
has the right to terminate the employment relationship at any time, with or
without cause, and with or without prior notice. This “at-will” employment,
which includes the College’s right to transfer, discipline, demote, or change
the conditions of employment with or without cause and with or without prior
notice, cannot be modified, amended or
waived by any oral or implied agreement, and may be modified or altered only by
an express individualized written employment agreement signed by both the
employee and the College president

ArtCenter Employees have a Mandatory Duty to Report 
All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the , Title IX Administrator/Coordinator or designee, or the Dean of Students or designee. Faculty, who have a mandatory duty to report, are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.