School Administrative Assistant (GES)

South Shore Regional Centre for Education

Qualifications:

• Completion of Grade 12 and a community college administrative assistant program, or equivalent
• Related experience in a public office (preferably in education)
• Accurate word processing, bookkeeping and spreadsheet skills, attention to detail
• Ability to work under pressure with deadlines
• Strong interpersonal and time management skills
• Ability to communicate courteously and effectively with the public

Characteristics:

• Excellent filing, word processing and reception skills
• Self Starter with strong analytical and problem-solving skills
• Excellent time management and interpersonal skills
• Persistence, assertiveness, confidentiality
• Team player, committed to promoting quality service

Task Dimensions:

Prepares correspondence for school administration and staff and circulates as required.

Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports, for example:

• Submitting regular summary report of staff absences and substitute employees
• Inputting student information for computerized student information systems and generates reports as required by school administration
• Reconciling orders, processes funds received and balances accounts for various school accounts

Provides clerical support to school administration, for example:

• Maintaining an up-to date schedule of room and facility bookings
• Collating morning announcements
• Scheduling parent-teacher interviews
• Taking incoming calls from parents and the public and directs them to the appropriate staff.

• Initiating process to notify parents of early dismissals
• Submitting maintenance and technology work requests electronically

• Coordinating yearly school/classroom bulk supply order

Provides supportive services directly to students.

• Complies with the Occupational Health and Safety Act and Regulations.

• Performs other related duties as required.

BACKGROUND/SECURITY CHECKS:

The South Shore Regional Centre for Education requires all newly hired employees to provide a satisfactory Criminal Record / Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check. We will accept checks completed within the last 3 months. 

Regional Office based positions require travel and candidates may be required to provide a valid driver's license.  Some school based positions also require travel and candidates may be required to provide a valid driver's license.

Thank you for your interest in the South Shore Regional Centre for Education, however, only those shortlisted for an interview will be contacted.