Scheduler

Job Title: Scheduler

Job Description

This role focuses on improving the customer handoff between the contact center and in-home technician team during the appointment scheduling process. You will handle high-volume inbound calls, schedule and coordinate appointments in Oracle, and ensure customers receive timely, accurate, and professional service. By managing schedules, confirming key details, and aligning technician assignments with skills and territories, you will help reduce missed SLAs and appointments, ensure full job entitlement, and enhance the overall customer experience.

Responsibilities

• Handle inbound calls from customers and technicians and answer questions related to their appointments in a clear, professional, and customer-focused manner.
• Call customers to schedule appointments for the in-home technician team based on claims created by the contact center.
• Create and manage appointments in Oracle, ensuring accurate entry of dates, times, and service details.
• Assign appointments to technicians based on territory, skillset, availability, and scope of work.
• Confirm and update customer service addresses, phone numbers, and other critical information needed for technicians to successfully complete appointments.
• Collect all relevant details about the issue or service request to ensure technicians are fully prepared before arriving on-site.
• Contact customers within one hour of claim creation to schedule appointments and set expectations regarding timing and service.
• Assign appointments to third-party contractors when the in-house technician team cannot meet service level agreements or when the appointment falls outside of the in-house scope of work.
• Collaborate with leadership and team members to adapt to process changes as this newer role evolves.
• Follow established processes and procedures while also identifying opportunities to improve scheduling efficiency and customer experience.
• Manage multiple tasks in a fast-paced environment, including handling calls, updating systems, and coordinating schedules simultaneously.
• Communicate effectively with internal teams, including technicians and contact center staff, to ensure alignment on schedules and customer needs.
• Use Microsoft 365 tools, including Microsoft Teams and Microsoft Office, to communicate, document, and track scheduling activities.
• Apply strong planning and priority-setting skills to manage workload, meet deadlines, and support team and company objectives.
• Demonstrate problem-solving skills by addressing scheduling conflicts, customer concerns, and unforeseen issues using logical and structured approaches.
• Learn and adapt quickly to new processes, systems, and changes in the role, contributing to continuous improvement of the scheduling function.

Essential Skills

• 1–3 years of recent high-volume scheduling or dispatch experience in a fast-paced environment.
• Proficiency with Microsoft 365, including Microsoft Teams and Microsoft Office applications.
• Experience with customer service and handling inbound calls.
• Demonstrated ability in schedule planning and appointment coordination.
• Strong verbal and written communication skills, with the ability to clearly and succinctly communicate in various settings.
• Ability to learn quickly when facing new problems and adapt to change.
• Organizational agility, including understanding how to get things done through formal and informal channels.
• Strong planning skills, including setting objectives, breaking down work into steps, and developing schedules and assignments.
• Effective priority setting, with the ability to focus on what is most important and eliminate roadblocks.
• Proven problem-solving skills, using rigorous logic and methods to develop effective solutions.
• Process management skills, including the ability to understand, follow, and improve operational processes.

Additional Skills & Qualifications

• Oracle experience, particularly in scheduling or dispatch functions (nice to have).
• Experience in utilities, HVAC, or emergency dispatch environments such as EMS, ambulance, 9-1-1, or police dispatch (nice to have).
• Comfort working under direction from a leadership team and aligning work with company-wide objectives.
• Interest in long-term growth opportunities within an organization where employees tend to build long-tenured careers.
• Openness to evolving responsibilities as this newer role and related processes continue to develop.

Work Environment

This role operates in a modern, energetic office environment with a hybrid component. The standard schedule is Monday through Friday from 7:00 a.m. to 3:30 p.m., with the opportunity to work from home on Fridays after training. During peak season, you will be required to work mandatory overtime, including one Saturday one weekend and one Sunday the following weekend, both of which are work-from-home days, on a rotating basis every 4–6 weeks with the team. The office is a brand-new facility in Naperville featuring a modern, pit-style floor layout, a coffee shop and convenience store, a bright kitchen area with a coffee machine, and strong energy on the floor. When permanent, employees have access to an on-site gym and basketball court. The organization is people-centric, mission-driven, and focused on helping homeowners manage unexpected home repair and maintenance costs. The culture emphasizes diversity, respect, and support for employees, customers, and partners, with leadership that prioritizes communication and long-term employee growth.

Job Type & Location

This is a Contract position based out of Naperville, IL.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Naperville,IL.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.