Registrar

Job Details: Job Location: Newberry College - Newberry, SC, Salary Range: Undisclosed, The Registrar serves as the on-campus records officer for the College and is responsible for the leadership, management, integrity, and security of all student academic records. The Registrar oversees registration, records management, graduation certification, enrollment reporting, academic scheduling, compliance, and student information system operations. This position reports to the Assistant VP for Academic Records and System Operations (AVP).  The AVP will be responsible for overall record system data accuracy, be responsible for records integrity and accuracy when implementing and integrating new software with the SIS, as well as supervising the Registrar.  The Registrar is the primary on-campus resource for student records maintenance and directly interfacing with members of the campus community, including Academic Affairs, Enrollment Management, Financial Aid, Institutional Research, Information Technology, Athletics, faculty, and students to support student success and institutional effectiveness while ensuring compliance with applicable federal, state, accreditation, and institutional requirements. 

The Registrar operates in a fast-paced higher education environment requiring exceptional attention to detail, sound judgment, strong customer service skills, and the ability to manage multiple deadlines and priorities. Occasional evening and weekend work may be required to support registration, commencement, and other institutional activities.

This position description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Newberry College reserves the right to revise or amend this position description as necessary.

JOB FUNCTIONS:

Provide leadership and oversight for all functions related to student academic records, registration, degree conferral, and enrollment reporting.
Maintain the integrity, accuracy, security, and confidentiality of student academic records in accordance with institutional policies and federal regulations.
Direct on-campus registration operations, including course scheduling, enrollment management, academic calendar coordination, and related student services processes.
Oversee transcript services, enrollment verifications, degree audits, graduation certification, diploma processing, and commencement-related academic activities.
Serve as one of the institution's Veterans Affairs School Certifying Officials and ensure compliance with all applicable Veterans Affairs regulations and reporting requirements.
Work with the AVP to manage institutional enrollment reporting and compliance requirements for federal, state, accreditation, and external agencies, including reporting through the National Student Clearinghouse and other required reporting entities.
Ensure compliance with the Family Educational Rights and Privacy Act (FERPA) and provide guidance regarding student records, privacy, and disclosure requirements.
Work with the AVP to administer the College's student information system and related academic records technologies, ensuring the accuracy, integrity, and effective use of institutional data.
Work with the AVP to develop, implement, streamline, and maintain policies, procedures, and operational practices related to registration, academic records management, graduation, and compliance.
Collaborate with campus stakeholders to support institutional planning, student success initiatives, regulatory compliance, and strategic objectives.
Prepare, analyze, and distribute reports and data supporting institutional decision-making, accreditation, enrollment management, academic affairs, and external reporting requirements.
Supervise Registrar's Office on-campus personnel, including hiring, training, performance management, professional development, and cross-training initiatives.
Serve on institutional committees and represent the College in professional organizations, state and federal reporting initiatives, and other external activities as appropriate.
Remain current on higher education regulations, accreditation standards, industry best practices, and emerging technologies impacting records and registration services.
Work with the AVP to ensure reports on compliance with federal and state requirements, and institutional audits are completed accurately and on time.

Perform other duties as assigned by the Vice President for Academic Affairs or the President.Qualifications: Required:

Bachelor's degree from an accredited institution. Five years of progressively responsible experience in higher education records, registration, enrollment services, or a related field. Knowledge of student records management, FERPA, academic policies, enrollment reporting, and higher education compliance requirements. Experience working with student information systems and data management processes.

Strong organizational, analytical, communication, and interpersonal skills. Demonstrated ability to manage multiple priorities and collaborate effectively with diverse constituencies.

Preferred:

Experience serving as a Veterans Affairs School Certifying Official. Experience with National Student Clearinghouse reporting, enrollment reporting, and regulatory compliance. Experience with student information systems, preferably Jenzabar, including records, registration, curriculum, and reporting functions. Experience with customer relationship management (CRM) systems, preferably Slate. Experience with data integration, workflow management, and cross-functional collaboration between Academic Affairs, Enrollment Management, Financial Aid, and Information Technology. Supervisory and leadership experience in a Registrar's Office or related higher education administrative setting.

APPLICATIONS:

Review of applications will begin immediately and continue until position is filled. Applicants should send a letter of interest, resume, and contact information for three professional references. References will not be contacted without the candidate’s approval.  The successful candidate must submit to a background check and submit all official transcripts before beginning employment.  Electronic application materials should be sent to [email protected]. Please include “Registrar” in the subject line.

Newberry College does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. Newberry College is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from people from diverse identities and backgrounds.

E-Verify:

Currently the college uses E-Verify for employment verification. E-Verify is an internet-based system that compares information entered by an employer from a n employee’s Form I-9 (Employment Eligibility Verification) to records available to the US Department of Homeland Security and the Social Security Administration to confirm employment eligibility.

College Employment Policy

This job description reflects the general details considered necessary to describe the principal functions of the job identified and shall not necessarily be construed as a detailed description of all the work requirements that may be inherent in the job.  Job descriptions do not constitute an employment agreement or contract of employment, expressed or implied.  Unless designated in writing and signed by the College President, all College employees are considered to be “EMPLOYED AT WILL.” Newberry College reserves the right to change, alter and amend job descriptions, functions and duties at the pleasure of the College President or Board of Trustees.