Records Migration Internship

Capital Area Pediatrics is seeking detail-oriented, dependable individuals to support a records migration project. This temporary, part-time position involves transferring sensitive information from one system to another and plays an important role in ensuring the accuracy and integrity of our records.

The ideal candidate is reliable, punctual, able to work independently, and committed to maintaining the highest standards of confidentiality and data accuracy.

Project Details

• Pay Rate: $12.77 per hour
• Position Type: Internship, Temporary, Project-based assignment
• Location: Oakton, Virginia (On-site only)
• Schedule: Part-time, Monday-Friday | We are seeking those available to support late August - January. 
• Training: Project-specific training and instructions will be provided

Responsibilities 

• Accurately transfer records and information between electronic systems following established procedures.
• Review and verify transferred data to ensure accuracy, completeness, and consistency.
• Perform repetitive data entry tasks while maintaining a high level of attention to detail.
• Maintain strict confidentiality of all patient, employee, and company information.
• Comply with all HIPAA, privacy, confidentiality, and information security requirements.
• Identify and report discrepancies, errors, or technical issues to the project supervisor.
• Meet productivity and quality expectations while maintaining a high level of accuracy.

Qualifications

• Enrollment in a healthcare related degree program strongly preferred. Recent graduates of approved programs currently completing a gap year are eligible. 
• Demonstrated reliability with excellent attendance and punctuality.
• Strong attention to detail and commitment to producing accurate work.
• Ability to handle repetitive data entry tasks while maintaining concentration and accuracy.
• Ability to work independently and follow detailed written and verbal instructions.
• Comfortable working with confidential and sensitive information and exercising sound judgment.
• Basic computer skills, including the ability to navigate multiple software applications.
• Strong organizational and time management skills.
• Previous data entry, administrative, medical records, or healthcare experience is preferred but not required.

Confidentiality Expectations

Because this project involves access to protected health information and other sensitive company data, all team members are expected to:

• Follow all HIPAA regulations and Capital Area Pediatrics privacy and security policies.
• Access only the information necessary to complete assigned responsibilities.
• Protect the confidentiality of all patient, employee, and company information during and after the assignment.
• Immediately report any actual or suspected privacy or security concerns.
• Exercise discretion and professionalism when handling confidential information at all times.