Receptionist (Afternoons, Part-Time)

Join a Meaningful Profession with Mercy Haven!

Discover the difference between a job and a fulfilling career by becoming a vital part of Mercy Haven's mission. We are dedicated to providing homes and services to diverse populations in crisis, including those living with mental illness, homeless families, veterans, domestic violence victims and the elderly. Recognized as a Newsday Top Workplace on Long Island for three years, we invest in our employees' success and offer an excellent benefits package.

We are currently seeking a Part-Time Afternoon Receptionist. In this role, you will be assisting the Office Manager with all office responsibilities, including set-up and breakdown of meeting spaces, the greeting of visitors, management of the front receptionist desk, and task support to all departments, as needed.

POSITION RESPONSIBILITIES

• Greet guests and staff warmly while ensuring an efficient reception experience.
• Answer phones promptly and handle public inquiries accurately.
• Document all calls and visitors appropriately, referring calls to the right contacts when needed.
• Support staff with office systems, procedures, and correspondence.
• Organize office routines and assist with tasks like mail distribution and scheduling.
• Help create a welcoming environment for meetings, guests, and staff.
• Manage residential applications, files, intake data, and ensure record accuracy at admission and discharge.
• Assist with reports and accountability documents for funding sources.
• Maintain the office calendar, reserve meeting rooms, and update staff contact/travel records.
• Send birthday cards, inspection notices, and maintain up-to-date staff information.
• All other duties, as assigned.

POSITION RELATIONSHIPS

Reports to: Office Manager

Supervises: None

POSITION REQUIREMENTS

• High School Diploma or Equivalent
• Proficient with Microsoft Office Suite
• Experience working in an office setting and knowledge of office practices
• Experience with printers, copiers, postage machine, and office equipment
• Able to work in a fast-paced environment and act with a sense of urgency
• Physical Requirements: remains stationary for long periods of time in the office, moves intermittently throughout the office during work hours, reaching overhead, may push or pull 15-20 pounds daily, repetitive wrist/finger movement, read/write reports and use computer on daily basis.

SCHEDULE: Monday through Friday, Afternoons (12:30pm to 4:30pm)

PAY RATE: $19.00 an hour

LOCATION: Main Office, Islip Terrace, NY

Learn more at mercyhaven.org!

MERCY HAVEN IS COMMITTED TO A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY AND WILL NOT DISCRIMINATE AGAINST AN APPLICANT OR EMPLOYEE ON THE BASIS OF RACE, RELIGION, GENETIC PREDISPOSITION, CREED, COLOR, NATIONAL ORIGIN, ANCESTRY, SEX, SEXUAL ORIENTATION, AGE, MARITAL STATUS, VETERAN STATUS, DOMESTIC VIOLENCE VICTIM STATUS, DISABILITY OR ANY OTHER PROTECTED CATEGORY UNDER APPLICABLE LAW.