Real estate administrator part or full time
Boost your chances before you apply.
Beach Lane Management
Hartsdale, NY, US
Summary
The role involves managing landlord and tenant interactions, handling lease agreements, and ensuring compliance with housing programs. Administrative duties include answering phones, managing emails, and maintaining office records.
Job Description
Absolutely — here’s a sharper, cleaner version:
Administrative Assistant – Real Estate Management
A busy real estate management company is seeking a dependable, highly organized Administrative Assistant to join our Westchester office. This is a full-time, in-office role supporting day-to-day property management operations, tenant communication, repair coordination, and NYC compliance follow-up.This position is ideal for someone who is strong on the phone, detail-oriented, persistent with follow-up, and able to keep multiple open issues moving in a fast-paced office environment.
Responsibilities
- Answer and manage high-volume phone calls from tenants, vendors, supers, and management
- Receive, document, track, and follow up on tenant repair requests
- Coordinate with building staff, vendors, and managers to ensure repairs are completed
- Monitor, track, and assist with resolving NYC HPD violations and compliance issues
- Communicate professionally with tenants, vendors, city agencies, and internal staff
- Maintain organized notes, records, follow-up logs, and open-item lists
- Follow up consistently on repairs, violations, complaints, and pending issues
- Assist with general office, administrative, and property management tasks as needed
Qualifications
- Bilingual English/Spanish required
- Strong phone, communication, and customer service skills
- Excellent follow-up skills and attention to detail
- Organized, reliable, and able to manage multiple open items at once
- Comfortable working in a busy office with urgent tenant and building issues
- Proactive problem-solver who can keep tasks moving without constant reminders
- Prior real estate, property management, or maintenance coordination experience preferred
- Familiarity with NYC HPD systems, violations, or property compliance is a strong plus
Position Details
- Full-time position
- In-office role in Westchester
- Pay based on experience
- Real estate/property management experience preferred, but we will train the right candidate
To Apply
Please send your resume and a brief note describing your relevant experience.
