Purchasing Clerk

Purchasing Clerk

Job Overview:
As Purchasing Clerk, this person will receive purchase orders from departments within the organization.
They process those orders and schedule deliveries for supplies, materials, equipment and services. They
ensure company orders are in accordance with our organization’s policies by performing the following
duties.
Essential Duties and Responsibilities include the following.
● Process Purchase orders that come in through Finance’s Workplace Portal on a daily basis
by placing or forwarding the order to vendors.
● Research vendors for the best quality and best prices for products, supplies, repairs,
rentals and other data related to goods and services through the phone, internet, etc.
● Ensure all documentation has been provided to make the Purchase order such as vendor
information, contracts, etc.
● Make payments through credit card.
● Keep the requesting departments up to date with status of order, shipping, etc.
● Follow up with the requesting departments to ensure all orders have been completed
satisfactorily and handle any missing items or refunds with the vendors.
● Schedule, coordinate, track and expedite orders, deliveries and/or pickups.
● Assist departments in coordinating domestic travel arrangements by booking hotels, air flights,
car rentals, etc.
● File and organize the Purchase order requests with appropriate and required
documentation, such as quotes, packing slips, required approval signature,
Merchandise/Service signature, etc.
● Train peers in the procurement process when necessary.
● Manage P-Card Program by gathering receipts to reconcile expenses, train p-card users,
troubleshoot p-card issues, maintain proper documentation of p-cards.
● Post purchasing credit card transactions in the Accounting System, such as Amex Executive
● Provide administrative and clerical support to the department such as answering telephones, e-
mails, scheduling, filing, copying, and scanning.
● Digitally archive all documents.
● Other duties may be assigned as needed to support the mission and goals of KJM

Professional Qualifications
● Have a general understanding of purchase ordering
● Proficiency in Microsoft Programs, particularly Excel
● Strong communication skills
● Multitask and Problem-solving abilities
● Organizational and time management skills with attention to detail

Education and/or Experience Requirements
High School Diploma; or three to six months related experience and/or training; or equivalent
combination of education and experience.

Spiritual Qualifications
▪ Uncompromised commitment to KJM’s vision, values, core beliefs and statement of faith.
▪ Agree to be an active participant in King Jesus International Ministry.
▪ Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a
lifestyle consistent with the Scriptures.
▪ Understand that in this role, they are a critical part of KJM’s mission to bring the supernatural
power of God to this generation, and that part of their responsibilities as a church employee
includes being considered a spiritual leader in the church.
▪ Provide biblically-based counseling to staff on work related issues
▪ Spiritual Leader in the Church and amongst the staff

Equal Employment Opportunity
King Jesus Ministry is an equal opportunity employer. Our policy is to treat every employee with dignity and respect. In accordance with federal, state, and local laws, we recruit, hire, promote, and evaluate all personnel without regard to race, color, sex, marital status, age, national origin, veteran status, or disability, except where such characteristics is an appropriate bonafide occupational qualification.

As a Ministry, ERJ takes full advantage of the exemption for Title VII “religious discriminations” afforded religious organizations. In doing so, ERJ reserves all rights allowed by law to base employment action on the grounds of religious beliefs and doctrine.  We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.