Purchasing Agent

Job Details: Job Location: Corporate Office - Louisville, KY, Salary Range: Undisclosed, Summary: Compiles information and records to prepare purchase orders for procurement of material by performing the following duties.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

Determines method of procurement such as direct purchase or bid.
Determines needs for required purchases based on inventory levels. 
Prepares purchase orders or bid requests for items, materials, or services of a technical and specialized nature.
Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
Maintains procurement records such as items or services purchased, cost, delivery, product quality or performance, and inventories.
Performs material take-offs from AutoCAD prints for production needs.
Resolves purchase order and invoice differences with suppliers, as to wrong deliveries, payments, invoices, credits, payment terms, and duplicate billings.
Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
Expedites delivery of goods to users.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Collects and researches data; Uses intuition and experience to complement data; 
Problem Solving - Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; 
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; 
Business Acumen - Understands business implications of decisions; Aligns work with strategic goals.
Cost Consciousness - Develops and implements cost saving measures; Conserves organizational resources.
Ethics - Treats people with respect.
Organizational Support - Follows policies and procedures.
Strategic Thinking - Adapts strategy to changing conditions.  
Judgment - Exhibits sound and accurate judgment; Makes timely decisions.
Planning/Organizing - Uses time efficiently.
Professionalism - Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness.
Quantity - Completes work in timely manner.
Safety and Security - Observes safety and security procedures.
Adaptability - Adapts to changes in the work environment.
Attendance/Punctuality - Is consistently at work and on time.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Bachelor's degree (B. A.) from four-year College or University or 5 years purchasing experience in a technical or manufacturing environment.  Construction, Steel Fabrication, or Project Management experiences a plus.

Language Skills: Ability to read and interpret documents and; internal and external company product or equipment drawings.  

Mathematical Skills: Ability to calculate figures and amounts such as discounts, proportions, percentages, area with the ability to apply concepts of basic algebra.

Reasoning Ability: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: Basic Office Equipment along with Inventory Management, Excel Spreadsheet, and Outlook.  

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General Sign-off: This job description is not all-inclusive.  Other duties and responsibilities may be added, as necessary. :