Purchasing Admin

Job Title: Purchasing Admin

Job Description

The Purchasing Admin provides essential administrative and operational support to the Purchasing department by processing purchase orders, coordinating with vendors, tracking orders, supporting inventory management, and maintaining accurate purchasing documentation. This role helps ensure materials and supplies are available to support production while delivering excellent internal customer service and maintaining reliable records within the ERP system.

Responsibilities

• Prepare and process purchase orders as directed by the Purchasing Agent.
• Review purchase requisitions for completeness and accuracy before processing.
• Enter, update, and maintain purchasing information within the ERP system (Syspro).
• Track purchase orders from placement through delivery and follow up on outstanding orders.
• Communicate with suppliers regarding order acknowledgments, shipment status, and delivery updates.
• Assist in obtaining pricing, lead times, and product availability from vendors.
• Coordinate with vendors to resolve shipping discrepancies, delays, or backorders.
• Monitor inventory levels and promptly communicate potential shortages to the Purchasing Agent.
• Assist in maintaining appropriate inventory levels to support ongoing production needs.
• Coordinate material deliveries with warehouse and receiving personnel to ensure timely receipt.
• Maintain organized purchasing files, vendor records, and price lists.
• Ensure all purchasing documentation is complete, accurate, and properly filed.
• Assist with data entry, report preparation, and other administrative tasks related to purchasing.
• Work closely with Engineering, Production, Planning, Receiving, and Accounting to ensure timely procurement of materials.
• Support special purchasing projects and continuous improvement initiatives within the department.
• Provide backup support for Purchasing activities during absences or periods of high workload.
• Periodically visit warehouse and production areas to confirm parts and materials as needed.

Essential Skills

• High school diploma or equivalent.
• 1–3 years of experience in purchasing, procurement, inventory, customer service, or administrative support in a manufacturing environment preferred.
• Experience with ERP systems; Syspro experience is a plus.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Strong organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.
• Experience with purchasing support, procurement support, and order entry.
• Comfort with data entry and Excel-based data management.
• Ability to provide effective internal customer service.
• Basic understanding of supply chain, inventory, logistics, and purchasing processes.

Additional Skills & Qualifications

• Associate degree preferred.
• Manufacturing or semiconductor industry experience.
• Understanding of purchasing and inventory processes in a production environment.
• Familiarity with supplier communication and purchase order management.
• Ability to work independently while collaborating effectively with multiple departments.
• Experience with administrative support in an ERP-driven environment.
• Exposure to logistics and material coordination.
• Interest in learning and growing within supply chain and purchasing functions.

Work Environment

This is an onsite role with standard hours of approximately 8:00 a.m. to 5:00 p.m., with some flexibility as needed. The position is based within a manufacturing environment that produces high-purity valves, regulators, and piping manifolds used in engineered fluid-handling systems for industries such as semiconductor manufacturing, clean energy, life sciences, and data centers. The role primarily involves office-based work using an ERP system (Syspro) and Microsoft Office Suite, with regular interaction across departments. From time to time, the Purchasing Admin will go into warehouse and receiving areas to confirm parts and materials, requiring comfort in a production and warehouse setting. The company is experiencing significant growth and offers opportunities to learn from experienced supply chain professionals and evolve within the purchasing and supply chain department.

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.