PT - Administrative Assistant for the Office of Academic Affairs

Job Details: Job Location: Dallas Campus - Dallas, TX, Position Type: Part Time Hourly Non Exempt, Salary Range: $16.00 - $18.00Hourly, Job Category: On Campus, Job Summary

The Administrative Assistant functions as the first contact with all students, staff, faculty, and visitors who come to the office of academic affairs. This position serves as the “face” of the office and is charged with maintaining the service-oriented posture to which the office is committed. General office tasks include managing telephones and word processing in a fast-paced environment. This role functions as administrative support for various projects through the office of academic affairs as assigned. Under the direction of the Office Manager, the Administrative Assistant is responsible for administrative support for the Dean of Faculty, Dean of Educational Effectiveness, Director of Academic Administration, and other office staff.

Duties/Responsibilities

Greet and direct visitors, answer phones 
Support the general email [email protected]
Sort mail—twice a day 
Maintain/route newspapers, magazines and newsletters  
Scheduling for academic affairs staff as needed
Order and manage faculty lounge coffee supplies and magic fridge drinks.  
Order and manage supplies for the office
Maintain Academic Affairs bulletin boards
Birthday Cards: Acquire signatures/send Birthday cards to faculty and administrative assistants. Each month secure list from HR, give to AA and staff for signature, send cards to faculty a few days prior to their birthday. 
Submit facilities and IT work requests as needed 
Assist in managing faculty, adjunct, visiting, GTA, reader, and grader data for Academic Affair.
Assist in Commencement events; Chapel, BBQ, and Commencement Ceremony as needed. 
Assist with Student/Commencement Awards chapels: administrative tasks and communication between the departments and the award recipients
Assist in events hosted by the Office of Academic Affairs as needed
Assist with other administrative tasks as needed

Qualifications:

Must enjoy working with and interacting with others 

Strong written and verbal communication skills 

Able to communicate interdepartmentally 

Able to multi-task in a fast-paced environment 

Must have good organizational skills and attention to details   

Must have computer experience and be familiar with Microsoft Office Suite

Must have strong telephone skills 

Must be flexible 

Must have positive personality 

Must have good attendance and be punctual 

Must be able to handle confidential materials 

Education and Experience

Bachelor’s degree preferred.

Familiarity with DTS

Proficiency in Microsoft Office Suite, including Word, Excel, Teams, and Forms

Typing: 60 words per minute

Familiarity with database systems

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.