Proposal Writer

About the Role

Kuali is seeking an experienced Proposal Writer to lead the development of compelling, high-quality proposals across our full portfolio of higher education software solutions. Reporting into the Revenue organization, this role owns the end-to-end proposal process, partnering closely with Sales, Product, Marketing, Customer Success, Legal, Security, and subject matter experts to deliver persuasive, compliant, and customer-focused responses.

The Proposal Writer plays a critical role in helping Kuali win new business by translating complex product capabilities into clear, compelling proposals that demonstrate the value of our solutions. 

Who are we? 
Kuali builds software solutions for higher education. We help our customers — colleges & universities — focus on providing a fantastic education to students by decreasing their administrative costs. We work in a competitive space, ripe for innovation, with users ready to be delighted.

Our Culture
As a company, we are guided by our cultural values:

• Iterate to evolve
• Cultivate openness
• Act with accountability
• Assume the best
• Practice humility
• Deliver amazing experiences

At Kuali, we learn from and teach each other, we practice transparency and empathy, we delight in delivering value to our customers, and we WIN!

We work remotely and have for years. Distributed work is in our bones, with a history of institutions working across state lines on open-source software for more than ten years. Our employees each work in the environment where they’re happiest, from Pennsylvania to Seattle. We work consciously to create a collaborative and healthy remote work culture, and we travel to meet in person a few times each year. 

Everyone should love their work.

At Kuali, we embrace diversity and inclusion at every level. We value and respect individuals from all backgrounds, recognizing that a rich tapestry of experiences and perspectives fuels our success as a company and enriches our collective human experience.

What you’ll be responsible for

• Lead the end-to-end development of responses for RFPs, RFIs, RFQs, and other customer requests.
• Write, edit, and refine persuasive proposal content by collaborating with subject matter experts across the organization.
• Manage proposal schedules, milestones, and submission deadlines to ensure timely, compliant delivery.
• Maintain and continuously improve Kuali's proposal content library, templates, and response database.
• Ensure all proposals meet customer requirements while maintaining consistency with Kuali's messaging, branding, and strategic positioning.
• Coordinate cross-functional reviews with Sales, Product, Security, Legal, Finance, Marketing, and Customer Success.
• Perform rigorous quality assurance reviews to ensure proposals are accurate, complete, and professionally presented.
• Conduct post-submission reviews and competitive analysis to continuously improve proposal quality and win rates, including reviewing publicly available procurement information where appropriate.
• Support strategic pursuits by tailoring messaging to customer priorities and competitive positioning.
• Contribute to ongoing improvements in proposal processes, tools, and best practices that increase efficiency and quality.
• Support other revenue initiatives during periods of lower proposal activity.

Ideal candidates have experience with:

• Bachelor's degree in English, Communications, Journalism, Marketing, Business, or a related field, or equivalent professional experience.
• 3+ years of experience writing and managing proposals, RFP responses, or other complex business documents.
• Exceptional writing, editing, proofreading, and verbal communication skills.
• Demonstrated ability to manage multiple concurrent proposals while meeting aggressive deadlines.
• Strong project management and organizational skills with exceptional attention to detail.
• Experience collaborating across cross-functional teams to gather information and develop winning proposals.
• Ability to understand technical concepts and communicate them clearly to non-technical audiences.
• Experience developing and maintaining proposal content libraries and reusable response assets.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with proposal management tools is a plus.
• Experience in SaaS, enterprise software, or higher education technology is preferred.
• Experience responding to public sector or higher education procurements is strongly preferred.

Perks

• Remote-first work
• Top-of-the-line equipment of your choice to get your job done
• A truly exceptional benefits package including full premium coverage for employee and dependent medical and dental care
• 401(k) matching
• Employee stock option plan
• Paid Maternity/Parental leave
• All the paid time off you need (just work it out with your manager)
• Encouragement and support in learning and improving your skill-sets.
• Space to work on self-driven projects during quarterly “hack weeks”
• Employee resource groups and community events