Proposal Specialist

Position Summary

Bodwé Professional Services Group is looking for a Federal Proposal Coordinator to join a growing proposal operations and growth organization. The Proposal Specialist supports proposal development and specializes in Sources Sought, RFIs, Task Orders, and proposal efforts.

The Federal Proposal Specialist role is responsible for all administrative aspects of proposal development. The qualified candidate ensures a high quality of all deliverables associated with assigned tasks and meets all required performance standards. The candidate is an organized "self-starter" who understands the intricacies of doing business with the federal government and has an intense attention to detail. Additionally, this position maintains responsibility for response review, editing, creating, and using compliant proposal templates in preparation for submission. The Proposal Specialist is responsible for all desktop publishing of the proposal templates using Microsoft Office Suite including TOC, Exhibits, Tables, Figures, Charts, Headers, Spacing control of text and integrated graphics, etc., and maintains standard operating procedures, content repositories and past performance libraries. 

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our [email protected]

Essential Duties and Responsibilities

The following inexhaustive list of duties represents a sample of work routinely performed by this role: 

• Lead and develop proposals from initial bid/no-bid review through final submission.

• Analyze requirements and create compliance matrices, schedules, outlines, and response templates.

• Coordinate reviews, organize kickoffs, and manage invitations for various proposal team meetings.

• Write original content for use in proposals, and ensure responses clearly communicate company qualifications, differentiators, relevant government experience, and value.

• Maintain strict compliance with solicitation instructions, page limitations, formatting requirements, required forms, and submission procedures.

• Manage proposal calendars and internal deadlines and proactively follow up with contributors

• Ensure proper document formatting, compliance with RFP requirements, and visually appealing content using MS Word, MS Excel, and other tools like Adobe Acrobat.

• Ensure proper field completion and signature for government SFs.

• Adhere to style guides, reinforce adherence to such guides by proposal team authors, and manage document version control.

• Work effectively under time constraints in a dynamic environment while maintaining a high level of attention to detail.

• Collaborate with the marketing team to plan visual representations of concepts.

• Create tables, charts, and figures for inclusion in proposals.

• Create data calls for Subject Matter Experts (SME) and Partners.

• Compile questions from the solicitation for review and submission.

• Manage Past Performance Questionnaires, CPAR tracking, past performance narratives and resume mapping.

• Collect and compile artifacts to maintain the proposal department's content library and update its contents.

• Conduct interviews with Subject Matter Experts, as needed, to gather for inclusion in proposals.

• Maintain the team’s standard operating procedures and implement directed changes.

• Act as the scribe for working group sessions and proposal meetings, recording status and action items, and distributing the information to attendees in a timely manner.

• Track relevant proposal metrics and post-award lessons learned information.

• Attend debriefing for unsuccessful contract bids, write notes of debrief, and share with the proposal team.

• Research government agencies, incumbent contractors, existing contracts, procurement histories, and upcoming solicitations to support capture and proposal strategy.

• Research government agencies, incumbent contractors, existing contracts, procurement histories, and upcoming solicitations to support capture and proposal strategy.

• Work in conjunction with the Proposal Director on strategic initiatives across the organization.

Qualifications and Experience

Education + Degree

• Bachelor’s degree or higher in English, Journalism, Communications, or a related field.

Experience, Certification, + Professional Skills

• Three (3) + years of federal proposal experience.
• APMP Foundation preferred.
• Experience working within a Federal Proposal and  Capture Team environment.

• Excellent written and verbal communication skills, excellent organizational abilities, and technical skills.

• Demonstrated ability to interact and take direction in a cooperative and effective manner.

• Understanding and ability to execute Shipley proposal reviews.

• Self-motivated, able to multi-task.

• Ability to work independently, take initiative, set priorities, and see projects through to completion.

• Strong service orientation.

• Ability to work collaboratively with proposal team members, Bodwé employees, and consultants to produce quality documents for delivery to a variety of clients.

• High sense of urgency to produce a quality proposal utilizing attention to detail.
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel.
• Must have or be able to obtain and maintain a valid driver's license .

Technical Skills

• Proficiency in Microsoft Office suite, including Word, Excel, Outlook, and Teams.
• Proficiency in Adobe Creative Cloud.
• Proficiency with Microsoft SharePoint
• Familiarity with GovWin.

Working Environment

This is a majority remote position that will require infrequent (≤ 5%) travel to headquarters, client sites, or conferences.

Physical Demands

Sitting/Standing: This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.

Walking: This role requires the ability to move about inside the office to access the required technological equipment.

Stooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print paper, moving equipment, and managing cords.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.

Seeing: This role requires seeing, viewing, and distinguishing all aspects of internal and external communications.

Carrying/Lifting: This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.   

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens; and
• Second, to qualified spouses and qualified custodial parents; and
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes: 

• Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed

Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.