Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects

Job Posting Title:

Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
 

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Fully remote

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education.This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.

Proposal Analyst

Responsibilities

• Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.

• Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections.

• Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.).

• Respond to and resolve various sponsor requests for information and assistance.

• Enter and update proposal data and information in UT Research Management System (UTRMS).

• Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff.

• Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.

• Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.

Required Qualifications

• Bachelor’s degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals. 

• Experience working with Electronic Research Administration. 

• Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations. 

• Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks. 

• Works on several projects with overlapping deadlines. 

• Must be authorized to work in the United States on a full-time basis for any employer.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Advanced degree. 

• Certified Research Administrator (CRA) credential.

• More than three years of experience in the preparation, processing, and submission of grant and contract proposals. 

• Experience working at a University.

• Takes an independent, resourceful approach to workload. 

• Excellent interpersonal communication skills.  Communicates effectively with diverse groups. 

• Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.

Salary Range

$65,000 + depending on qualifications

Senior Proposal Analyst

Responsibilities

• Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators.

• Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies.

• Coordinates review and final approval process for specific proposals prior to submission to the sponsors.

• Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary.

• Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations.

• Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets.

• Accepts assignments on special projects which may involve oversight of high visibility projects.

• Performs related duties as required.

Required Qualifications

• Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals.

• Experience working with Electronic Research Administration (eRA).

• Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.

• Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.

• Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.

• Must be authorized to work in the United States on a full-time basis for any employer.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Advanced Degree

• Certified Research Administrator (CRA) certification

• More than five years’ experience in the preparation, processing, and negotiation of grant and contract proposals and awards 

• University experience

• Excellent interpersonal communication skills.

• Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.

Salary Range

$75,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.