Property Associate (PM)

Job Title: Property Associate (PM)Job Description

The Property Associate (PA) plays a crucial role in ensuring organizational excellence by fulfilling administrative functions for the property team responsible for one or multiple buildings. The PA provides accounting support while maintaining positive relationships between tenants and clients, always delivering superior customer service. This on-site position is based in Tampa, with flexibility for candidates in Orlando or South Florida.

Responsibilities

• Participate in processing accounts payable by reviewing and coding invoices for payment.
• Assist with accounts receivable tasks, including preparing and distributing bills, sending collection notices, and making manual billing adjustments.
• Track administrative expenses to ensure they stay within budget and identify cost reduction opportunities.
• Coordinate document management related to lease execution, distribution, and filing.
• Monitor email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
• Maintain general office organization, including sorting, organizing, and distributing incoming mail, as well as preparing outgoing mail and packages.
• Prepare and distribute general correspondence and memos.
• Organize, compile, and prepare reports for distribution.
• Create and maintain accurate and organized physical and virtual filing systems.
• Update employee, client, and customer contact databases.
• Coordinate conference room reservations and organize department lunches, meetings, events, and business travel.
• Receive building access requests and coordinate access for visitors and vendors.
• Ensure tenant and contractor certificates of insurance are accurate and meet defined standards.
• Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
• Participate in the new tenant welcome and orientation program and assist with move-in/move-out procedures.
• Track and coordinate access card activation and deactivation as needed.
• Assist the property team in developing and implementing property and employee manuals.
• Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.
• Document incidents of potential property and equipment liability and forward information to risk management personnel.
• Gather W-9 forms from vendors and assist in new vendor setups as needed.
• Assist team members with property budget preparation and recurring reporting.
• Support engineers with recording and billing monthly utility meter readings as appropriate.
• Assist with vendor contract creation, execution, and tracking as requested.
• Provide general and ad hoc administrative support to the property as needed.

Essential Skills

• High school diploma required; bachelor's degree preferred.
• Minimum of 1 year of experience in commercial real estate, property team, or office management.
• Proficient knowledge of Microsoft Office Suite.
• Advanced oral and written communication skills.
• Strong attention to detail and organizational skills.
• Self-starter capable of managing multiple projects under pressure.
• Ability to work autonomously or as part of a team.
• Strong problem-solving skills and adaptability to change.

Additional Skills & Qualifications

• Experience with Yardi software is beneficial.
• Experience in accounts payable and receivable.
• Knowledge of vendor contract support and lease administration.

Work Environment

The position is based on-site in Tampa, with potential flexibility for candidates in Orlando or South Florida. The work schedule is typically from 8am-5pm or 8:30am-5:30pm, with occasional flexible hours. Candidates are responsible for their own parking. The work environment is supportive, caring, and diverse, with a focus on growth and well-being. Reasonable accommodations will be made for individuals with disabilities to perform essential functions.

Job Type & Location

This is a Contract position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tampa,FL.

Application Deadline

This position is anticipated to close on Sep 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.