Property Administrator
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Rudin
NY
Summary
Provide comprehensive administrative support to Property Managers, including clerical duties, report generation, and meeting coordination. Manage tenant requests, contractor insurance compliance, and the building's work order system.
Job Description
Job DetailsJob Location: New York, NY 10154Salary Range: $60,000.00 - $70,000.00 Salary/yearTHE COMPANY
Founded in 1925 by Samuel Rudin with an unwavering commitment to building New York City, Rudin is more than a real estate company—it’s a cornerstone of the city’s ever-evolving landscape. Led still by the visionary Rudin family, spanning four generations, we carry a deep connection to the character of our city and a passion for shaping its future. We don’t just develop buildings, we cultivate and enrich communities.
From iconic landmarks to cutting-edge developments, our name is synonymous with excellence and customer service, setting the standard for quality in office and residential real estate. What sets Rudin apart isn’t just what we build, but how we build it — with a persistent focus on sustainability, technology and forward-thinking design. More than creating spaces, we curate experiences that inspire, empower and endure.
Beyond the bricks and mortar, it is our people who truly define us. Our team embodies dedication to best-in-class service, inventive thinking and creative collaboration. As partners in progress, we work hand in hand with tenants, stakeholders and city leaders to create lasting value and opportunity for all. Rudin’s enduring legacy stands as a beacon of integrity and innovation, whose purpose is building a higher quality of life for all New Yorkers. For more information on
Rudin and its portfolio, visit www.rudin.com.
THE POSITION
Rudin seeks to hire a highly motivated, dynamic individual to join the company as Property Administrator. This role will perform the administrative functions of the assigned building(s) and report to the Property Manager(s).
Responsibilities
Provide administrative support to the Property Manager(s) including but not limited to clerical duties, phone support, generating reports, scheduling/coordinating meetings, filing and distribution of correspondence.
Process tenant requests/complaints, dispatch Maintenance/Engineering staff accordingly
Assist tenants with Building ID Cards and passes
Assist contractors and tenants with insurance / COI compliance
Monitor and maintain work order system and prepare monthly status reports
Assist the Property Manager(s) with monthly/quarterly reports, invoices, building and policy compliance, lease administration, and annual budget preparation
Maintaining filing system, including contracts, insurance certificates, tenant alteration, purchase records, code compliance files
Assist the Property Manager(s) in the administration of the Building Emergency Action Plan
Total Compensation
The base salary range* for this position is $60,000 to $70,000 per year
This position is eligible for a discretionary bonus
We also offer excellent Benefits and Perks to our employees, including fill company paid health and dental, vision, 401k, pension, housing and parking discounts, and wellness programs.
All offered benefits are subject to the terms/conditions of the benefits plans.
*Salary may vary based on work experience, market conditions, and qualifications/training.
Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, age, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.
QualificationsRequirements
Administrative experience is a plus
Highschool diploma/GED equivalent; bachelor’s degree is a plus
Proficient in Microsoft Office Suite; Outlook, Word, Excel
Strong organization and multitasking abilities
Punctual and reliable, with excellent verbal and written communication skills
Must use sound judgment, show discretion, and maintain confidentiality
Detail oriented and extremely organized with an ability to multi-task
Ability to work independently and show initiative
Must be a team player with excellent interpersonal skills
Founded in 1925 by Samuel Rudin with an unwavering commitment to building New York City, Rudin is more than a real estate company — it’s a cornerstone of the city’s ever-evolving landscape. Led still by the visionary Rudin family, spanning four generations, we carry a deep connection to the character of our city and a passion for shaping its future. Our portfolio spans 32 properties—18 residential and 15 office—totaling 13 million square feet throughout New York City. However we don’t just develop buildings, we cultivate and enrich communities.
From iconic properties to cutting-edge developments, our name is synonymous with excellence and customer service, setting the standard for quality in office and residential real estate. What sets Rudin apart isn’t just what we build, but how we build it — with a persistent focus on sustainability, technology and forward-thinking design. More than creating spaces, we curate experiences that inspire, empower and endure.
Beyond the bricks and mortar, it is our people who truly define us. Our team embodies dedication to best-in-class service, inventive thinking and creative collaboration. As partners in progress, we work hand in hand with tenants, stakeholders and city leaders to create lasting value and opportunity for all. Rudin’s enduring legacy stands as a beacon of integrity and innovation, whose purpose is building a higher quality of life for all New Yorkers.
Founded
1925
Company size
201-500 employees
Industry
Real Estate
Org type
Privately Held
Headquarters
New York, New York
Founded in 1925 by Samuel Rudin with an unwavering commitment to building New York City, Rudin is more than a real estate company — it’s a cornerstone of the city’s ever-evolving landscape. Led still by the visionary Rudin family, spanning four generations, we carry a deep connection to the character of our city and a passion for shaping its future. Our portfolio spans 32 properties—18 residential and 15 office—totaling 13 million square feet throughout New York City. However we don’t just develop buildings, we cultivate and enrich communities.
From iconic properties to cutting-edge developments, our name is synonymous with excellence and customer service, setting the standard for quality in office and residential real estate. What sets Rudin apart isn’t just what we build, but how we build it — with a persistent focus on sustainability, technology and forward-thinking design. More than creating spaces, we curate experiences that inspire, empower and endure.
Beyond the bricks and mortar, it is our people who truly define us. Our team embodies dedication to best-in-class service, inventive thinking and creative collaboration. As partners in progress, we work hand in hand with tenants, stakeholders and city leaders to create lasting value and opportunity for all. Rudin’s enduring legacy stands as a beacon of integrity and innovation, whose purpose is building a higher quality of life for all New Yorkers.
Founded
1925
Company size
201-500 employees
Industry
Real Estate
Org type
Privately Held
Headquarters
New York, New York
