Project Coordinator I (Part-Time)

This position may be filled prior to the posted deadline.  Interested candidates are encouraged to apply as soon as possible.

Koniag Advisory Business Solutions, LLC, a Koniag Government Services company, is seeking a Project Coordinator I (Part-Time) to support KABS and our government customer in Harlem, MT.

This position is covered under the Service Contract Act. Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

This is a part-time, on-site support position for a 12-month period of performance. Personnel shall work a standard schedule, up to 4 hours per day, 20 hours per week, Monday through Friday, during the core hours of 8:00 a.m. to 5:00 p.m. local time, excluding federal holidays

Koniag Advisory Business Solutions (KABS), a subsidiary of Koniag Government Services (KGS), is seeking a detail-oriented Project Coordinator I to support the leadership team at the Fort Belknap Service unit. This role is essential in ensuring smooth operational workflow and effective internal controls while maintaining the highest standards of professionalism and confidentiality. 

The Project Coordinator I provides administrative and coordination support to program, clinical, and leadership staff at the Indian Health Service (IHS), Fort Belknap Service Unit to promote smooth day-to-day operations and timely completion of assigned tasks. This position supports internal workflow, communication, documentation, scheduling, and follow-up activities that help ensure efficient program and service unit operations.

As a Project Coordinator I, you serve in a support role, helping maintain organization across assignments, meetings, records, and operational activities while ensuring professional interaction with staff, patients, and external partners, as appropriate to the role.

Duties include, but are not limited to:

• Support program operations through scheduling activities, coordinating meetings, and tracking action items.
• Prepare, maintain, and update routine program documentation, reports, logs, spreadsheets, and trackers.
• Serve as a point of contact for internal coordination between departments and with external partners, as directed by Service Unit leadership.
• Assist with data entry, record maintenance, document filing, and document control.
• Track requests, assignments, due dates, and follow-up items in support of leadership and program staff.
• Provide general administrative support related to program operations, including routing correspondence and maintaining shared files and records.
• Assist with coordination of site visits, trainings, meetings, and other operational activities as requested.
• Maintain professional and effective communication with staff, patients, and external partners, consistent with the responsibilities of the role.
• Support organizational and operational continuity by helping ensure tasks, records, and communications are properly documented and followed through to completion.
• Perform other related administrative and coordination duties within the scope of the position as assigned.

Minimum Qualifications:

• High school diploma or equivalent required.
• At least one (1) year of administrative, office support, project support, or coordination experience preferred.
• Demonstrated ability to organize multiple tasks, maintain records, and meet deadlines.
• Proficiency in standard office software, including Microsoft Office applications such as Word, Excel, Outlook, and Teams.
• Strong verbal and written communication skills.
• Ability to work professionally with staff, leadership, patients, and external partners, as appropriate.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently with general direction and coordinate effectively with others.

Core Competencies:

• Strong organizational and time-management skills. 

• Ability to communicate clearly with multidisciplinary healthcare teams. 

• Problem-solving and critical-thinking ability. 

• High attention to detail and accuracy in data documentation. 

• Cultural competence and sensitivity when working with American Indian and Alaska Native populations. 

Supervision and Work Direction:

• The Project Coordinator I will work under the direction of the Service Unit Supervisor or designee.
• Work schedules will be coordinated with the Service Unit Supervisor or designee.
• Assigned duties will be reviewed periodically to ensure conformance with Service Unit expectations, applicable policies and procedures, and accepted professional practices.

Work Environment:

• This position is performed on site at the Fort Belknap Service Unit.
• The role is primarily administrative in nature and requires regular use of computers, office equipment, and electronic communication systems.
• The position will often require attendance at meetings, training, and site support activities during scheduled working hours.

Additional Information:

• This position is intended to support Fort Belknap Service Unit operations through dependable administrative coordination, documentation support, and follow-through on day-to-day program needs.
• Approved IHS Security Clearance minimum requirements
• Pass Background Investigation
• US Citizen

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352