Project Coordinator

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Overview

Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients

Keller is looking for an experienced Project Coordinator based out of our Las Vegas, NV location.

The Project Coordinator will provide support during the preconstruction and project delivery phases of our work.    

Responsibilities

Preconstruction 

• Help communicate with clients as needed to identify and/or define project requirements, scopes and objectives, and intent to bid 

• Assist with pre-bid qualifications and bidders list  

• Check ITB’s for scope.  Search for potential projects  

• Complete initial screen, project proposal template, and initial estimate (if applicable) 

• Review documents with team and track opportunities. 

• Create opportunities in Groundworks (or similar) and SharePoint site 

• Monitor and track project progress.  Notify the team of any changes (through bid list, opportunity status reports and meeting agenda) and make Groundworks updates required. 

• Download documents (plans, specs, geotechnical report and addenda) from plan rooms and perform assessment to convey to team.  

• Monitor Texas Estimating Inbox (as required) 

Project Delivery 

• Collect forms for new vendor set up 

• Open PO’s as needed.  Set up material delivery with operations feedback if requested. 

• Create and maintain comprehensive project documentation 

• Create SharePoint site and upload all files over  

• Create Blue books for projects 

• Assist Superintendent with daily report updates (as needed) 

• As needed coordinate with KNA Safety Reps to gather and furnish Project/Contractor Required Safety Documents and Certifications.  If applicable, schedule/setup special trainings, certifications, or drug testing for our personnel as needed. 

• Call in 811 tickets (with PM’s help) and keep GW and project team updated on current expiration dates.  Renew tickets for ongoing projects as needed and convey that to the project team.  

• Facilitate enrollment in OCIP/CCIP programs 

• Request COI as needed 

• Request P&P Bonds 

• Provide support in shipping any items to clients and/or job sites. 

• Put together vendor sub-contracts as needed. 

• Send executed change orders back to Client. 

• Provide support during monthly billing process as needed (details below). 

• Setup SOVs in GW (with PM’s help) 

• Review SOV’s monthly with the PM and submit progress payments/monthly billing to the Client as well as conditional/unconditional waivers. 

• Enter/update billing on GW each month after progress payments are submitted to Client. 

• Follow up with Client’s AP regarding payment/cash collection and retention closeout. 

• Facilitate pricing of materials (e.g. casing, aggregate pier materials, grouting materials) and equipment rentals.  Keep list of updated pricing for common materials and equipment rentals as well as accurate vendor contact list with typical lead times for delivery.  
• Make certain that the project manager needs are met as the project evolves 

Engineering 

• AutoCAD drawings  

• Compile documentation for Engineer review as required.  Some samples listed below. 

• Micropiles & Vibro Piers  

• Take off 

• Boring Profile  

• Conduct Prelim Design for Engineering Review (Vibro)  

• Contact GC’s & Structural Engineer for Design Loads  

• Helical Piers  

• Take off  

• Collect Design Information for submittal to Cyntech  

• Facilitate pricing of materials  

Qualifications

• 2–3 years of experience in project coordination or management within a related field.

• Proven ability to collaborate with Project Managers to ensure successful project delivery.

• Strong client-facing and internal communication skills, both written and verbal.

• Exceptional organizational skills with attention to detail and the ability to manage multiple priorities.

• Proficiency in Microsoft Office and familiarity with project management tools.

• Bachelor’s degree in a related field required.

Additional Information

Salary Range: $55,000 - $75,000 per year 

Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law 

Benefits 

• 401(k) + matching  

• Health, Dental, Vision insurance 

• Life insurance 

• Paid time off (PTO) 

• Holiday Pay 

Keller is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply. 

Equal Employment Opportunity