Project Coordinator

Job DetailsLevel: ExperiencedJob Location: Electrical (SCI) - South Amboy, NJ 08879Salary Range: $70,000.00 - $85,000.00 SalaryA FirstCall Mechanical Company  

PROJECT COORDINATOR

Location: South Amboy, NJ.

WHO IS FIRSTCALL MECHANICAL?  

Statewide Conditioning and ABS offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Mechanical in 2026. 

FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.  

FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well.  We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.  

BENEFITS OVERVIEW  

FirstCall Mechanical values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:   

Competitive Weekly Pay 
Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans) 
Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability 
Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans 
Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program 
Generous Referral Bonus of $2,500 per referral 
Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowance

POSITION OVERVIEW

We are currently seeking a Project Coordinator to join our fast-growing team. This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidate should possess a strong work ethic, a team mindset and be able to work with minimal supervision.

JOB RESPONSIBILITIES

Complete project bookings as per established procedures
Manage project file structures in hardcopy and digital formats
Prepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP log
Prepare and submit contracts and construction permits when required
Work with project management to ensure field staff are provided daily schedules and relevant information
Prepare & track RFI’s, Submittals, and change orders.
Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
Completing RMA’s for returns of defective materials
Maintain tax exempt certificates from customer and prepare for vendors
Run Purchase order and/or labor reports for Project Managers
Attend departmental and intercompany meetings as requested
Obtain certificates of insurance for customers and from subcontractors
Prepare and process subcontractor agreement paperwork
Review vendor/subcontractor invoice discrepancies when necessary
Project filing- purchase orders, packing slips, spec sheets, and similar
Compile and submit closeout packages and warranty statements for projects
Assist with answering company phone lines when receptionist is unavailable
Adhere to all established company standard operating procedures and recommend improvements when applicable
Perform other duties as needed

ACCOUNTABILITIES

Continual learning and development in the body of knowledge through FirstCall Academy, to ensure we set the bar for skill level in the industry
Elite level of customer service, to ensure we continue to be the FirstCall our customers make for their HVAC & Building Automation needs

ORGANIZATIONAL ALIGNMENT

This position reports to the local Coordination Manager.
QualificationsQUALIFICATIONS 

3+ years Project Coordination experience required, in either Construction or Electrical
Project management experience, a plus
Knowledge of the HVAC or Construction industry preferred
Timberline Sage 300 CRE experience is preferred 
Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
Prepare & track RFI’s, Submittals, and change orders.
Complete project bookings as per established procedures
Analytical thinking with strong attention to detail
Excellent communication skills and  customer-centric approach
Proficient with Microsoft Office: Outlook/Word/Excel/Teams
High School diploma or GED equivalent and a quick learner
Smartsheet experience a plus
Must be punctual, dependable and be able to take initiative and be proactive
Embrace change in processes as the company continues to grow

BEHAVIORAL PROFILE 

Language Skills  

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.   

Mathematical Skills  

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimal numbers. Ability to compute rate, ratio, and percent and to draw and interpret graphs.   

Reasoning Ability   

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem-solving and prioritizing multiple tasks.   

Physical Demands  

While performing the duties of this job, the employee is regularly required to use their hands. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth vision, and the ability to adjust focus.   

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization

FirstCall does not accept unsolicited resumes, employment applications or inquiries from recruiters, employment agencies or individual job seekers. Applicants who are selected to proceed to the next stage of FirstCall’s process will be contacted directly by a member of our team. Please note that we are unable to provide individual feedback to all applicants. Applications will stay active in our system for 60 days, and after 60 days applicants will need to reapply for the role.