Project Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an exciting opportunity for a Temporary Project Coordinator in our National Center office located in Dallas, TX.  (Home-based work is available) In this role, you will be responsible for providing administrative and project support. 

***This is a full-time, Fixed-Term position with an end date set on 10/1/2027. ***

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Spreadsheet updates, file uploads, weekly reports and tracking, manage email replies, and process expense reports
• Assist with conference slides as needed, conference packing, professional credential research, conference reception logistics, coordination with outside vendors, inter-departmental logistics, and communications.
• Build relationships, build sessions, and oversee databases. Assist with maintaining and organizing data, testing, submission, and review sites, preparing notifications/communications, etc., for all functions of this position using the Oasis Abstract Management system. 

Want to help get your resume to the top?  We are looking for your expertise in the following areas.

Qualifications

• HS diploma or equivalent.
• Minimum of three (3) years of relevant experience 
• Minimum of six (6) months administrative and/or project coordination experience.
• Intermediate skills with MS Office programs, typing, and filing.
• Intermediate skills in using AI tools such as Co-Pilot
• Ability to coordinate and manage multiple projects from beginning to end, simultaneously, without supervision.
• Strong attention to detail.
• Ability to prioritize work assignments, be flexible in scheduling tasks, and manage time effectively.
• Good written and verbal communication skills, including those needed in writing, editing, and interacting by telephone and in meetings.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on the type of position
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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