Project Coordinator

Key Details:
Position Title:  Project Coordinator
Duration: 3-6 Months + (Possible Extension)
Pay Rate: $26 /hr on W2
Location: New York, NY or Mason, OH

Description:
We are seeking an experienced Project Coordinator to support project administration, planning, reporting, financial tracking, and day-to-day coordination activities. The ideal candidate will have strong organizational and analytical skills, hands-on experience with SAP and MS Excel, and the ability to manage multiple priorities in a fast-paced project environment.
This position will serve as a key point of contact for project-related administrative and procedural activities, ensuring project information, deliverables, metrics, financial records, and team communications remain accurate and up to date.

Key Responsibilities

• Coordinate and maintain the project plan, collect updates from project teams, track task completion, and identify late or outstanding activities.
• Prepare and consolidate project status reports, activity reports, deliverable scorecards, and upcoming-week activity reports.
• Track and report project metrics, including metrics generated through SAP/SAP Solution Manager and other project systems.
• Maintain project records, team lists, email distribution lists, shared-drive materials, and other administrative documentation.
• Review project data and information for accuracy, investigate discrepancies, and coordinate resolution of issues with appropriate team members.
• Prepare financial reconciliations by comparing project budgets against actual invoices, tracking expenses, and coordinating internal billing activities.
• Support monthly accruals for expenses or services that have not yet been invoiced and ensure appropriate financial controls are maintained.
• Coordinate billing-related activities, including direct billing for travel and other project-related expenses, and resolve discrepancies as needed.
• Manage time-tracking activities, including reviewing and approving delegated time, monitoring delinquent submissions, and following up with project teams.
• Coordinate requests related to telecommunications, network services, and other project support requirements.
• Ensure required project materials, records, and deliverables are processed and distributed in a timely manner.
• Support project closeout activities and ensure outstanding updates, changes, and documentation are completed.
• Perform additional project coordination and administrative duties as requested by the Project Management Office (PMO).

Required Skills & Qualifications

• 3+ years of project coordination or project management experience
• Hands-on experience with SAP
• Strong Microsoft Excel skills, including PivotTables
• Strong data-entry and data-management skills
• Financial understanding, including budget tracking, invoice reconciliation, and accruals
• Knowledge of MS Project
• Strong organizational and time-management skills
• Excellent verbal, written, and interpersonal communication skills
• Strong analytical and problem-solving abilities
• Ability to manage shifting priorities and multiple deadlines
• Strong attention to detail and accuracy
• Fluent in English, both written and verbal

Preferred / Bonus Skills

• Experience reading or interpreting construction plans
• Experience with tendering and contract management
• Experience supporting PMO functions
• Experience working with project metrics, scorecards, and reporting systems

Education

• Bachelor's degree in Accounting, Business Administration, Finance, or another business-related field preferred.

Work Arrangement

• Hybrid – 3 days onsite
• Candidates local to the designated work location are preferred and must be able to work onsite three days per week.

About Us:

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.