PROGRAM ASSISTANT - CS

Job DetailsJob Location: Salish Ponds ES - Fairview, OR 97024Position Type: SeasonalEducation Level: Not SpecifiedSalary Range: $19.55 - $19.55 HourlyTravel Percentage: NegligibleJob Shift: DayMetropolitan Family Service

Position Description

Position Title: Program Assistant

Reports To: SUN Site Manager

Location: Salish Ponds

Dept/Program: Community Schools 

Status: Non-exempt

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General Description:

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.

Agency Culture:

We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.
We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.

General Function:

Under the supervision of the SUN Site Manager, the Program Assistant will support day to day activities, data entry, maintain documents, maintain client information and assist with SUN program overall operations.

Schedule will be Monday to Friday, hours depend on site needs.

CORE VALUES

Equity & Social Justice

Values working in a multicultural, diverse environment
Values and supports inclusion and program access for clients
Supports agency goals for reducing disparities in outcomes for communities of color
Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege

Collaboration and Teamwork

Ability to collaborate and communicate effectively with a broad range of individuals and groups within all program areas of MFS as well as other agencies
Values the inclusion of multiple voices, including clients/service users, in the design and implementation of programs and services.

Schedule: Mondays through Thursdays 2:00-5:00pm. Weekly hours will range from 12-15 hours per week depending on program and school needs.  

SUN Sessions Dates: 10/5-12/3, 1/11-3/4, 4/12-5/20 
QualificationsEssential Duties and Responsibilities

Oversee general functioning of the after school/summer program, including set-up and clean-up, maintaining attendance records, supplies, and transitions throughout the building
Assist Site Manager with duties including: data entry, student attendance tracking, implementing positive behavior incentive plans, community and family event planning, and maintaining community partnerships
Act in a general support role for after school Activity Leaders and students
Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activities
Assist in the planning and coordination of family and community events
Coordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needs
Assist with the outreach and recruitment of community organizations and resources to support family health and social service needs
Complete the accurate count of suppers served to students daily
Develop positive working relationships with students, families, teachers, school staff, community partners, volunteers, office staff and custodians
Provide administrative support to SUN site office including answering incoming calls, responding and routing voicemail messages for our programs
Oversee and maintain of office supplies and program inventory, ensure needed supplies are available for staff
Maintain office calendar for meetings and ensure up to date information is available on wall calendar
Provide support to new or existing staff on making identification badges
Lightly maintain the cleanliness of office environment including
Become familiar with our digital system, various programs, and equipment in the office.
Basic data entry and information upkeep, maintain client info, spreadsheets, casual program signage and other data
Other duties as assigned

Knowledge, Skills and Abilities Required:

Ability to work with diverse groups and provide a welcoming environment to students
Ability to effectively manage and maintain confidential and sensitive information
Work effectively within a team-dependent environment
Ability to manage multiple projects simultaneously
Demonstrate flexibility to adapt to changing priorities and responsibilities depending on the needs of the position/department
Possession of strong verbal and written communication skills in a language in addition to English is beneficial
Competency in using Microsoft Office and Google Suite
Possesses excellent time management, prioritization and organizational skills
Ability and commitment to continuous quality improvements and innovation
Successful knowledge of and competency to operate a personal computer and utilization of the internet
Competency in using Microsoft Office and Google Suite

Education and Experience Requirements:

High School diploma or GED or equivalent, relevant experience
Experience teaching and/or working with school aged students

Other Requirements:

Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner.  If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.

MFS requires all employees and volunteers to complete a criminal background check which includes a fingerprint background check.  We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.

Work Environment:

Work is normally performed in a collaborative classroom/office environment and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work.  Position requires regular use of computer, telephone, fax machine, scanner, copier and may require accessing locations by use of stairs. Some bending and lifting could be necessary. Must be able to comfortably lift and carry up to 25 pounds on an occasional basis.

Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQ+, linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.