Production Assistant PTS

Work Schedule: 15-20 hours per week; shifts based on operational need of the organization. MUST be available to work fall, winter, spring, and summer semesters. This position requires you to work in-person, on campus. 

 OVERVIEW

Associated Students, Inc. employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff.  ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing.  ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students. 

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives, and its vision will be co-developed through the teamwork of staff. With a commitment to learning, continuous improvement, and innovation, ASI is looking for a dynamic team member who supports team learning, co-creation, radical candor, psychological safety, growth mindset, and lives out equity, diversity, and inclusion practices. 

POSITION DEFINITION

Under general supervision from the Marketing Projects Manager and additional supervision and delegation of duties provided by the Production Supervisor, the Production Assistant performs routine and non-routine tasks in support of Associated Students, Incorporated’s (ASI’s) dynamic marketing team. The Production Assistant provides support for the day-to-day operations of ASI Marketing, Design, and Public Relations’ (MDPR) production projects and marketing production needs of the MDPR department, including the production of print materials, stickers, laminations, vinyl, and other creative services. 

ESSENTIAL DUTIES 

• Assists with the print and creative production services of MDPR through the operation of various print machinery and cutting tools
• Responsible for operating printers, copiers, scanners, sticker printer, vinyl cutter, laminator, and any other production-related tool
• Assists with managing inventory of supplies needed to operate production machines and equipment, and reporting maintenance issues of those tools to the MP Coordinator
• Collaborates directly with the Design, Operations and Outreach teams on producing print assets for all in-house creative requests
• Provides customer service to clients in need of production assets
• Assist in providing consultation with clients and offering creative production services solutions
• Assists in vinyl application in various facility spaces and on other mediums   
• Attends weekly production team meetings and department meetings
• Assists Marketing Projects Manager with various projects 
• Provides administrative support
• Performs other duties as assigned

QUALIFICATIONS

• Experience with Adobe Acrobat is a plus
• Proficiency in Microsoft Office Suite, especially Excel and Word
• Self-motivated with strong organizational and critical thinking skills
• Ability to operate a computer workstation using word processing, spreadsheet and other computer applications in use
• Ability to successfully complete tasks in a fast-paced, changing environment
• Ability to follow routine verbal and written instructions
• Ability to effectively communicate clearly and concisely, both verbally and in writing
• Ability to maintain professional work conduct
• Ability to make independent decisions and make recommendations
• Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
• Ability to manage time in a demanding, deadline-driven environment
• Demonstrated ability to provide friendly and pleasant customer-oriented service
• Demonstrated ability to work with a diverse student population and campus community

POSITION SENSITIVITY

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive position with access to sensitive data.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin employment with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position. 

BACKGROUND CHECK 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position. 

EMPLOYMENT ELIGIBILITY 

Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States. In addition, student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period. Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University. Individuals enrolled only in Extended University are not eligible for hire. Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term. 

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently required to sit, talk, and hear; manual dexterity, eye-hand coordination, and verbal communication; use of office equipment: telephones, calculator, copier and fax. Must be able to walk, stand, bend, and lift up to 45 pounds.  

MANDATED REPORTING REQUIREMENT 

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.    

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108:  

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html 

COVID-19 VACCINATION

CSU, along with Associated Students Inc., strongly recommends all staff who are physically accessing campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose. See policy at https://calstate.policystat.com/policy/11030468/latest