Procedure Coordinator

Job DetailsJob Location: Tulsa, OK 74104The Spine & Pain Center – Tulsa, OK

Position Type: Full-Time | Hourly Non-Exempt

Join Our Team. Build Your Career.

Since 2019, The Spine and Pain Center has been proudly serving Tulsa and surrounding communities with a commitment to providing excellent patient care and an exceptional patient experience.

That commitment has fueled exciting growth across our organization. As we continue to expand our team and the communities we serve, we're looking for talented, motivated individuals who want to grow with us and be part of what we're building.

At The Spine and Pain Center, we believe a job should be more than just a place to work—it should be an opportunity to grow, develop, make an impact, and build a meaningful career.

A Place to Grow

Whether you're beginning your career or bringing years of experience to our team, we want The Spine and Pain Center to be a place where you can learn, grow, take on new opportunities, and build a rewarding career.

We value our team members and are proud to offer competitive compensation along with a great benefits package designed to support our employees and their families.

Most importantly, you'll have the opportunity to be part of a growing organization where your work directly contributes to our mission of providing excellent care to the patients and communities we serve.

Join a Fast-Paced, Patient-Focused Specialty Practice

The Spine & Pain Center is seeking a highly organized and detail-oriented Prior Authorization & Procedure Coordinator to join our growing team. This position plays a critical role in coordinating patient care by managing prior authorizations, scheduling procedures, and ensuring seamless communication between providers, patients, insurance carriers, and surgery centers.

This role is ideal for someone who thrives in a fast-paced healthcare environment, enjoys problem-solving, and takes pride in delivering excellent patient service while maintaining accuracy and efficiency.

Schedule

Monday – Thursday: 7:30 a.m. – 5:00 p.m.
Friday: 7:30 a.m. – 12:00 p.m.
No nights or weekends

Benefits

Benefits available include:

Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
401(k) with Employer Match
Paid Time Off (PTO) eligibility after 90 days

Essential Responsibilities

Submit, track, and manage prior authorizations for procedures, imaging, medications, and specialty treatments
Coordinate outpatient procedures and surgery center scheduling
Verify insurance eligibility and authorization requirements
Communicate with insurance carriers regarding approvals, denials, and appeals
Schedule new patient, follow-up, and post-procedure appointments
Provide patients with pre-procedure instructions and scheduling support
Coordinate with providers, medical assistants, front office staff, and billing teams
Maintain accurate scheduling and authorization documentation within the EHR system
Assist with schedule optimization, cancellations, reschedules, and waitlists
QualificationsQualifications

High school diploma or equivalent required
2+ years of medical scheduling, insurance authorization, or healthcare administrative experience preferred
Experience in pain management, orthopedics, surgery scheduling, or specialty healthcare strongly preferred
Experience with ModMed or other Electronic Health Record (EHR) systems preferred
Strong communication, multitasking, and organizational skills required

Benefits

At The Spine and Pain Center, we believe in taking care of the people who take care of our patients. We’re proud to offer a competitive benefits package designed to support our team members both personally and professionally.

Benefits for eligible employees include:

Health insurance
Dental insurance
401(k) retirement plan
Generous paid time off (PTO)

Join a growing organization where you can build your career while making a difference for the patients and communities we serve.

Why Join The Spine & Pain Center?

Collaborative and supportive clinical environment
Opportunity to work closely with physicians and surgery center operations
Fast-paced role with variety and growth opportunities
Meaningful work helping patients navigate treatment and care coordination

The Spine & Pain Center is an Equal Opportunity Employer and maintains a professional, patient-centered workplace.