Print Production Coordinator

About us

Karsh Hagan Madden is an independent marketing agency formed through the strategic partnership of Karsh Hagan and Madden Media. By blending bold creative storytelling with high-performing media, PR, GEO, and data-driven strategy, the agency helps ambitious brands close the gap between how they are seen and how they are felt-building genuine connections through moments that move people, brands, and places forward.

About you

You're someone who naturally notices the details others miss. You enjoy creating order from complexity, solving production puzzles, and keeping projects moving from start to finish.

You understand that small production decisions can have a significant impact on quality, timelines, and budget, and you make thoughtful recommendations that help clients and teammates succeed.

You're equally comfortable discussing paper stocks and press specifications with a printer as you are coordinating with designers, advertisers, and internal stakeholders. Above all, you take ownership of your work, communicate proactively, and are always looking for smarter, more efficient ways to improve the process.

About the job

As our Print Production Coordinator, you'll serve as the strategic hub for our magazine production process-managing every stage from creative files to final delivery.

This role blends technical expertise with operational excellence. You'll oversee vendor relationships, advertising assets, press specifications, production schedules, mailing compliance, and distribution logistics while protecting client budgets and ensuring exceptional quality every step of the way.

Success in this role requires someone who enjoys solving complex production challenges, thrives in a deadline-driven environment, and takes pride in delivering polished, high-quality print products.

What you'll do

Manage Print Production

• Oversee the complete print production lifecycle from creative files through press and delivery.
• Keep production schedules on track by coordinating with internal teams and external vendors.
• Ensure projects meet deadlines while maintaining quality standards and budget expectations.

Lead Vendor & Print Partner Relationships

• Source and evaluate printers based on quality, capabilities, timelines, and cost.
• Solicit, compare, and negotiate vendor bids while identifying potential cost savings and minimizing risk.
• Manage vendor agreements, production schedules, delivery timelines, and quality expectations.
• Understand how paper stock, binding methods, coatings, trim sizes, and other production specifications affect both quality and cost.

Coordinate Advertising Assets

• Manage advertiser communications and creative submission deadlines.
• Review incoming advertising materials for production readiness, including:
  • Bleed, trim, and safe zones
  • Resolution requirements
  • CMYK color mode
  • PDF/X compliance
• Partner with designers to ensure proper ad placement and accurate color reproduction, including Pantone matching when required.

Ensure Production Quality

• Perform technical quality control throughout the production process.
• Manage preflight reviews and resolve file issues before they reach press.
• Verify proper CMYK workflows, ICC profile usage, and PDF/X standards.
• Coordinate digital and physical proof reviews before final press approval.
• Maintain consistent quality from proof through finished product.

Oversee Distribution & Mailing

• Develop cost-effective shipping and packaging strategies.
• Apply USPS Periodical and Marketing Mail regulations to optimize mailing costs.
• Understand how production specifications-including page count, paper stock, coatings, and trim size-impact postage rates.
• Coordinate fulfillment vendors, mailing houses, co-mailing programs, and distribution logistics.

Continuously Improve the Process

• Identify opportunities to improve production workflows, vendor relationships, and operational efficiencies.
• Analyze previous production cycles to reduce cost, risk, and complexity over time.
• Help build repeatable processes that support consistent quality across every issue.

What you bring to the table

• 2+ years of experience in print production, magazine publishing, direct mail, or a related production environment.
• Strong understanding of print production workflows, including CMYK color management, PDF/X standards, preflight procedures, and press-ready file preparation.
• Working knowledge of USPS mailing regulations and postage optimization strategies.
• Experience managing print vendors, negotiating estimates, and coordinating production schedules.
• Exceptional organizational and project management skills with the ability to balance multiple deadlines.
• Excellent communication skills and the confidence to work with clients, vendors, and internal teams.
• Strong analytical and problem-solving abilities with a proactive approach to identifying and resolving issues before they become production delays.
• High attention to detail and commitment to delivering accurate, high-quality work.
• A process-oriented mindset focused on continuous improvement and operational efficiency.

What You'll Get from Us

We see your success as our success. When you join our team, you'll get:

• Opportunities to grow your skillset through training, new challenges, and learning experiences.
• A team that's got your back and is ready to help you thrive.
• A workplace culture that values intelligence, ambition, authenticity, and a willingness to learn.
• No hoops to jump through about degrees or specific experience-we care about what you can do and what you bring to the table.

Don't Meet Every Requirement?

That's okay! At Karsh Hagan Madden, we believe diverse backgrounds, perspectives, and experiences make us stronger. If this role excites you but your skillset doesn't line up perfectly with the qualifications above, we still want to hear from you. Who knows-you might bring something to the table we didn't even know we needed.

About the Interview Process

We like to keep it simple and transparent. Here's what the process may look like:
Round 1: A friendly chat with our Recruiter to get to know you and share more about the role.
Round 2: An interview with some of the awesome teammates you'll collaborate with.
Round 3: A conversation with the Team Lead(s) to dive deeper into the role and team fit.

Note: Depending on the position, there might be a small assignment along the way to showcase your skills and creativity. Don't worry-we'll let you know in advance!

Heads up: At this time, we do not offer Visa sponsorship or relocation services.

KHM is an Equal Opportunity Employer. #LI-REMOTE