Post-Award Grant Administrator

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Post-Award Grant Administrator assists faculty with the financial and compliance management of externally funded awards. The role of the Post-Award Grant Administrator is to serve as the liaison and active partner between faculty and other university offices for award management.  This position will facilitate the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments for award financial management and award close-out. This position supports the researchers of the BGRO departments of Biochemistry and Neuroscience within the Medical Center. The Post-Award Grant Administrator must be capable of independently working through their own deadlines, communicate well and be detail oriented.

Work Interactions and Work Mode Designation

The Post-Award Grant Administrator reports directly to the Director, BGRO, Finance and Administration.  This position works closely with other staff members in their sector, across the Post-Award Grant Administrator roles within JORA, and other collaborating offices to ensure that awards are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines.

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

• Bachelor’s degree

• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role.

• Knowledge of NIH funding mechanisms, including R01, P01, P30, T32 and foundation proposals.

• Flexible and adaptable to accommodate ongoing changes to internal and external policies.

• Capacity to establish clear priorities and multi-task in a high-volume setting.

• Ability to work quickly and effectively under pressure.

• Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of proficiency in Excel.

• Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management

• Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities

Preferred Qualifications

• Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA)

• Familiarity with Workday

Sponsored Project Management (as applicable)

The Post-Award Grant Administrator will assist with certain post-award grant management tasks for certain PIs/departments, in collaboration with the relevant programmatic and departmental administrative staff. As such, the Grant Manager should be aware of the following University policies that are specified for GU positions with official grant manager of record responsibilities:

Employees that are the designated Department Financial Manager for Sponsored Projects are responsible for financial management of the sponsored project to ensure compliance with sponsor’s requirements and University’s policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:

• Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;

• Review salary distributions to ensure that they reasonably reflect employees’ level of effort on projects. Review associated fringe benefits for accuracy;

• Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify ORS of significant variances;

• Review the calculation of indirect cost recovery to ensure accuracy;

• Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;

• Complete the Financial Status Report (FSR) worksheets timely and accurately; and

• Ensure that payments to subrecipients are reviewed and processed in a timely manner.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.