Plant Administrative Coordinator

Job Title: Administrative Coordinator – Manufacturing Operations

Job Description

This on-site Administrative Coordinator role supports a St. Louis–based production facility by providing comprehensive administrative and coordination support to the operations, engineering, and maintenance teams. The position focuses on office administration, inventory and purchasing support, vendor and visitor coordination, safety and compliance recordkeeping, and workforce scheduling and timekeeping. You will help keep plant operations running smoothly by maintaining accurate records, supporting safety programs, and ensuring effective communication across teams in a fast-paced manufacturing environment.

Responsibilities

• Monitor plant office and operations inventories and order supplies through the ERP system or vendor portals to ensure adequate stock levels.
• Record the receipt of raw materials and supplies in the ERP system to maintain accurate inventory records.
• Support sales order processing as requested by operations or other stakeholders.
• Enter task lists, preventive maintenance plans, and spare parts information into the maintenance system to support equipment reliability and maintenance planning.
• File maintenance and operations inspection records and equipment documentation in an organized manner.
• Maintain site records in accordance with document retention requirements and company policies.
• Coordinate service-vendor activities, including scheduling and communication with vendors supporting plant operations and maintenance.
• Greet visitors and contractors upon arrival and review required site safety information to ensure compliance with safety procedures.
• Assist operations and maintenance leaders with employee scheduling, shift assignments, schedule updates, and distribution of schedules.
• Maintain employee timekeeping and attendance records, identify missing or inaccurate entries, and coordinate corrections with employees and supervisors.
• Monitor and document employee point systems or attendance-related metrics and communicate relevant information to supervisors.
• Assist with communicating schedule or shift coverage changes, including call outs and other schedule adjustments.
• Schedule and execute annual hearing tests for operations, maintenance, and plant leadership staff in alignment with safety requirements.
• Create and maintain safety training profiles for new hires and deactivate profiles for separated employees to keep training records current.
• Maintain respirator medical evaluation profiles in the vendor portal and coordinate evaluations at time of hire and annually.
• Coordinate annual respirator fit testing for current staff, including arranging equipment rentals and scheduling participants.
• Coordinate uniform and safety equipment purchases for employees, ensuring they receive appropriate protective gear and attire.
• Provide general administrative support to plant operations and maintenance teams, including document preparation, data entry, and communications.
• Perform other administrative and coordination duties as assigned to support plant operations and continuous improvement initiatives.

Essential Skills

• High school diploma, GED, or related experience required.
• At least 2 years of administrative experience in a fast-paced environment highly preferred.
• Experience working in a manufacturing environment with a strong safety focus highly preferred.
• Excellent verbal and written communication skills to interact effectively with employees, vendors, and visitors.
• Excellent interpersonal and customer service skills to provide professional support to internal and external stakeholders.
• Proficiency in Microsoft Office Suite or related software for document creation, spreadsheets, presentations, and email communication.
• Excellent time management and organizational skills, with strong attention to detail in recordkeeping and scheduling.
• Basic understanding of clerical procedures and systems such as recordkeeping, filing, and document management.
• Ability to work independently, follow directions accurately, and consistently follow up on tasks.
• Self-driven mindset with the ability to push initiatives forward and ensure completion of assigned responsibilities.
• Ability to shift directions quickly and adapt to changing priorities in a fast-paced environment.
• Consistent attendance, punctuality, and reliability to support plant operations and scheduling needs.

Additional Skills & Qualifications

• Prior experience supporting operations, engineering, or maintenance teams in an industrial or production setting.
• Familiarity with ERP systems for inventory management, purchasing, and order processing.
• Experience with maintenance management systems for entering task lists, preventive maintenance plans, and spare parts information.
• Exposure to safety, health, and compliance administration, including training profiles, medical evaluations, and fit testing coordination.
• Comfort working in a dynamic environment undergoing facility renovations.
• Ability to maintain confidentiality and handle sensitive employee and operational information appropriately.

Work Environment

This role is 100% on-site at a St. Louis production facility. While the facility is being renovated, staff work out of a triple-wide trailer that includes six offices, conference meeting space, cubicles, and two bathrooms. Parking is available on a gravel lot. The standard schedule is Monday through Friday, with a start time around 6:00 a.m. to 6:30 a.m., for a 40-hour workweek. The position supports a fast-paced manufacturing environment with a strong focus on safety and compliance. You will regularly interact with operations, engineering, maintenance staff, vendors, visitors, and contractors. A laptop will be provided to perform administrative tasks, including work in Microsoft Office and relevant ERP or maintenance systems.

Job Type & Location

This is a Contract to Hire position based out of St. Louis, MO.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in St. Louis,MO.

Application Deadline

This position is anticipated to close on Sep 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.