Personal / Operations Assistant

Personal / Operations Assistant

Location: Jacksonville, Florida

ONSITE / IN-PERSON ONLY

Type: Part-Time to Start
Schedule: Flexible, with some weekday business-hour availability required
Compensation: $18–$20 per hour, based on experience
Work Arrangement: Hybrid preferred; some remote work available

About the Role

I am looking for a highly organized, proactive, and trustworthy Personal / Operations Assistant to support me with both business and day-to-day operational tasks.

This role is ideal for someone who enjoys creating order, managing details, following through, and helping a business owner stay focused on growth. The right person will be professional, resourceful, tech-savvy, and comfortable supporting a fast-moving business with multiple projects, clients, systems, and priorities.

This is not a basic admin role. I need someone who can think ahead, keep things organized, follow up without being reminded, and help make sure important tasks do not fall through the cracks.

About the Business

My Virtual Resources provides virtual assistant, operations, lead follow-up, project coordination, recruiting, and business support services to contractors, service businesses, and growing companies.

We are a systems-driven company that values integrity, clear communication, organization, professionalism, and excellent client service.

Responsibilities

Executive and Personal Support

• Manage calendar items, reminders, appointments, and scheduling needs
• Help organize tasks, priorities, deadlines, and follow-ups
• Assist with email organization, drafting, and response tracking
• Make calls, send messages, and follow up with vendors, contacts, or partners as needed
• Help coordinate personal and business errands, appointments, and logistics
• Keep information organized and easy to access
• Help reduce day-to-day administrative pressure on the business owner

Business Operations Support

• Assist with client onboarding and internal follow-up
• Update CRM records, spreadsheets, project trackers, and business systems
• Help organize leads, proposals, client notes, and follow-up tasks
• Support basic reporting, checklists, and workflow updates
• Assist with social media, marketing tasks, and content organization
• Help prepare documents, proposals, SOPs, and client-facing materials
• Track outstanding tasks and make sure next steps are completed
• Help improve internal processes and keep business operations organized

Project and Team Coordination

• Help coordinate tasks between team members, contractors, vendors, and clients
• Follow up on open items and due dates
• Maintain project boards or task-management systems
• Help prepare for meetings and organize notes afterward
• Track action items and ensure accountability
• Identify missing information or delays before they become bigger issues

Ideal Candidate

The right person is:

• Highly organized and detail-oriented
• Proactive and able to anticipate needs
• Trustworthy and discreet
• Professional in written and verbal communication
• Comfortable working independently
• Good at managing multiple moving pieces
• Tech-savvy and willing to learn new systems
• Calm, resourceful, and solution-focused
• Comfortable with both business and personal administrative support
• Able to follow through without constant reminders
• Positive, flexible, and dependable

Required Qualifications

• Prior experience as an Executive Assistant, Personal Assistant, Operations Assistant, Administrative Assistant, Project Coordinator, or similar role
• Bilingual (English and Spanish required)
• Strong computer and communication skills
• Ability to manage calendars, email, documents, spreadsheets, and task lists
• Comfortable using cloud-based tools and business software
• Strong attention to detail
• Reliable transportation for occasional local errands or in-person needs
• Located in or near Jacksonville, Florida
• Ability to maintain confidentiality
• Professional references preferred

Preferred Experience

Experience with any of the following is a plus:

• Microsoft Office / Microsoft 365
• Google Workspace
• Monday.com, Asana, ClickUp, Trello, or similar project-management tools
• GoHighLevel or other CRM systems
• Canva
• Social media scheduling tools
• Basic marketing or ad campaign support
• Client onboarding or customer service
• Recruiting, scheduling, or operations support
• Small business or entrepreneur support

Schedule

This position will likely begin part-time, with the opportunity for additional hours as the role grows.

A consistent weekly schedule is required, but some flexibility working remotely is available. In-person support in the Jacksonville area will be needed.

Compensation

$18–$20 per hour, based on experience, reliability, skill level, and ability to support both personal and business operations.

How to Apply

Please send:

• Your resume
• A brief summary of your assistant, operations, or administrative experience
• Your availability
• Your preferred hourly rate within the range listed
• A short explanation of why you would be a strong fit for this role

Qualified candidates may be invited to complete a short interview and skills-based task.