Payroll & Compliance Assistant

Position Summary:

The Payroll & Compliance Assistant supports the accurate and timely processing of semi-monthly and off-cycle payrolls. This part-time position is responsible for setting up and maintaining tax jurisdictions, monitoring and following up on payroll and compliance matters, and providing responsive customer service and support to Pioneers staff. The Assistant works closely with the Human Resources and Finance teams to ensure payroll and compliance processes are handled efficiently and accurately.

Qualifications:

• Committed to global mission and overall vision of Pioneers.
• Must practice and support the relevant elements of the US Mobilization Base Manual.
• Excellent analytical and problem-solving abilities.
• Detail oriented.
• Proactive, positive attitude and team player.
• Good communication skills and customer service experience.
• Able to work in an increasing digital and paperless environment.
• Advanced computer skills and good typing speed .
• Advanced knowledge of Excel (e.g. Pivot Tables, filters, & formulas).
• Associate’s degree in accounting/finance or equivalent work experience.
• Experience with ADP or equivalent payroll environment preferred.
• Experience with NetSuite or equivalent financial software preferred.
• Experience with payroll taxes and ability to research and ask questions when needed.

Responsibilities:

• Monitor the payroll & compliance email inbox for questions and concerns.
• Maintain existing employees in ADP payroll file and review W-4 tax elections.
• Coordinate with HR and Finance teams for payroll changes.
• Help update employee setups and information on a period-by-period basis.
• Help prepare semi-monthly payrolls for each company in ADP Workforce Now.
• Help create off-cycle payments and quarter adjustments in ADP as needed.
• Help import payroll-related general ledger entries into NetSuite.
• Help keep tax jurisdiction websites up to date.
• Set up tax jurisdictions in ADP SmartCompliance & monitor compliance errors.
• Submit tax agency notices in ADP SmartCompliance & open Support cases where needed.
• Help review yearly W-2 and other tax filings for accuracy.
• Perform other related duties as assigned.

Physical Demands:

• Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. 
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. 
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.

Additional Notes: 

Under supervision and training of the Payroll Accountant but reporting to Director of Personnel Services.