Payroll & Benefits Accountant (Part-Time)

Innovu is a growing Pittsburgh, PA-based data analytics company providing comprehensive solutions that enable advisors and their employer clients to optimize their benefits strategy, human capital risk management, and health benefit design.  

Innovu’s Payroll & Benefits Accountant is responsible for the Company’s payroll and payroll tax accounting, submission of payroll information to outside processors and verification of payrolls, employee benefit tracking and a range of payroll and benefit-related accounting tasks.   

This role will be a valuable member of the Innovu Finance team and must possess exceptional attention to detail and have significant prior experience in payroll and benefit accounting, payroll processing and payroll taxes. This role is an accounting position and involves doing considerable accounting work that will be used by Innovu’s accounting team. The position will also interact with all levels of Innovu employees.

This fully remote, part-time role is expected to require 20-25 hours per week with additional hours required periodically for training or to support seasonal times of peak payroll, benefit or accounting activities.

Responsibilities:

• Lead the accounting work for payroll and benefits activities, including journal entries, analyzing payroll and benefit-related balance sheet accounts, and properly coding and tracking payroll in the general ledger.
• Support the monthly accounting close and reporting cycle by updating the vacation accrual, payroll liabilities, and performing other accounting close duties
• Lead the bi-weekly payroll processing submissions to Innovu’s payroll processor, Paylocity, in a consistently correct manner.
• Maintain employee records, including new hire setups, terminations, salary adjustments, and tax elections.
• Review and verify timesheets; resolve discrepancies with managers as needed.
• Act as the primary point of contact for employee questions regarding paystubs, taxes, or time sheets.
• Maintain strict confidentiality of sensitive payroll and employee information. Review payroll tax filings prepared by our payroll processor, ensuring their correctness, and make state tax registrations for income tax withholdings and State Unemployment
• Maintain state payroll tax accounts, including filings, payments, and agency correspondence, ensuring compliance across all applicable jurisdictions.
• Complete other payroll related submissions and transmissions such as 401k contributions, HSA submissions, etc.
• Ensure all payroll activities comply with local, state, and federal regulations.
• Update Innovu’s archives to ensure that all payroll, payroll tax and benefit records are properly archived. Familiarity with and ability to assume new employee onboarding-related activities and outgoing employee offboarding activities (adding or removing them from Innovu HR-related systems)
• Manage the administration of benefit programs including, but not limited to, utilizing benefit carrier websites, reconciling payroll and benefit vendor invoices for accuracy. Partner with HR to resolve discrepancies.
• Administer the Concur expense reporting platform, including reviewing and processing employee expense reports, ensuring compliance with Innovu's expense reimbursement policy, and coordinating timely reimbursement through payroll.
• Based on hiring forecasts, maintain an existing Excel-based payroll cash requirements forecast accurately in support of Innovu’s overall cash forecasting.
• Lead year-end payroll reporting activities (e.g., W-2 preparation)
• Complete special accounting and HR projects as necessary.

 Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum of 5 years of experience in accounting for and submitting small company payroll and working with payroll taxes. Accounting experience (e.g. booking journal entries, doing Excel reconciliation, coding components of payroll to the correct GL accounts, etc.) is a very important part of this accounting job.
• Exceptional attention to detail and a willingness to do “whatever it takes” to support Innovu’s growth and the Finance Team’s priorities in a fast-moving environment
• Outstanding Excel and spreadsheet skills, including pivot tables and vlookup / hlookup formulas
• Strong sense of customer service to address Finance’s internal customers’ needs consistently and effectively
• Demonstrated aptitude for learning new software applications
• Self-motivated; comfortable working independently under general direction.
• Excellent written and verbal communication skills

What We Offer

• Mission-driven culture where your contributions have real impact
• Flexible work arrangements
• Collaborative work environment
• 401(k) plan
• Paid time off
• Additional benefits available for full-time employment status