Part-Time Staff Accountant – Client Accounting Support

Position Overview

Overhead Solutions Group is seeking a Part-Time Staff Accountant to provide hands-on accounting support to clients throughout the Chicago area. Most work will be performed at client locations in the Waukegan and Lake County area, with occasional assignments at client locations in downtown Chicago.

The goal is for this position to have the opportunity to grow into a full-time role in the future as our client needs and Chicago-area operations continue to grow.

This position will work closely with other members of the Overhead Solutions Group team and will receive guidance and supervision as needed.

The Staff Accountant will assist with maintaining accurate and organized accounting records, reconciling accounts, collecting and organizing supporting documentation, assisting with month-end and year-end close, and preparing client records for annual audits.

A significant part of this position involves working directly at client locations where financial records may include both physical and electronic documentation. The Staff Accountant will help ensure receipts, invoices, statements, and other supporting documentation are properly organized, scanned, uploaded, and connected to the appropriate accounting transactions.

Current college students studying accounting are encouraged to apply.

Responsibilities

• Work on-site at assigned client locations, primarily in Waukegan and the surrounding Lake County area, with occasional travel to downtown Chicago.
• Scan, organize, and upload receipts, invoices, bank statements, contracts, and other financial documentation.
• Review accounting transactions to determine whether appropriate supporting documentation is available.
• Attach receipts, invoices, and other supporting documentation to transactions within QuickBooks Online or other accounting systems.
• Identify missing documentation and assist with obtaining the information from the client.
• Perform bank and credit card reconciliations.
• Research reconciliation differences and assist with correcting accounting discrepancies.
• Review transaction coding and classifications for accuracy.
• Assist with maintaining the general ledger.
• Assist with accounts payable and accounts receivable activities as needed.
• Assist with monthly and year-end closing procedures.
• Review client records for completeness before monthly or year-end close.
• Assist with accounting cleanup projects.
• Maintain organized physical and electronic accounting files.
• Assist with preparing clients for annual financial statement audits.
• Gather, scan, upload, and organize documentation requested as part of the audit process.
• Assist with preparing account schedules and supporting documentation for auditors.
• Verify that balances and supporting schedules agree to the accounting records.
• Assist with identifying missing or incomplete audit documentation.
• Communicate questions, discrepancies, and missing information to the appropriate OSG team member.
• Work with OSG supervisors and other accounting staff to resolve accounting issues.
• Provide additional accounting and client support as assigned.

Minimum Qualifications

• Associate’s degree in Accounting, Finance, Business, or a related field or currently enrolled in a college or university pursuing a degree in Accounting or a related field.
• Current accounting students are welcome and encouraged to apply.
• Basic understanding of accounting principles.
• Familiarity with bank and credit card reconciliations.
• Strong attention to detail and organizational skills.
• Ability to work with both physical and electronic financial records.
• Comfortable working directly with clients.
• Ability to follow established accounting procedures and instructions.
• Basic proficiency with Microsoft Excel or Google Sheets.
• Reliable transportation and the ability to travel to client locations throughout Waukegan, Lake County, and occasionally downtown Chicago.

Preferred Qualifications

• Previous bookkeeping, accounting, finance, or related work experience.
• Experience with QuickBooks Online.
• Experience performing bank or credit card reconciliations.
• Experience assisting with month-end or year-end close.
• Experience organizing financial documentation.
• Experience assisting with audit preparation.
• Experience working with nonprofit organizations.
• Experience working with grant-funded organizations.
• Bachelor’s degree in Accounting, Finance, or a related field.