Part Time Fine Arts Coordinator

POSITIONS PURPOSE 

The Fine Arts Coordinator provides essential administrative support to the School of Fine Arts, serving as a key liaison between the Director, faculty, students, staff, and community members. This 20-hour per week position requires exceptional organizational abilities, attention to detail, and a passion for the arts.

JOB DUTIES & ESSENTIAL POSITION FUNCTIONS

Administrative Support

• Maintain comprehensive School of Fine Arts calendar (university-wide and internal department events)
• Schedule rooms for classes, lessons, rehearsals, and performances
• Coordinate purchasing and procurement for the music department, tracking budget expenditures
• Organize physical spaces and maintain the music library
• Create and maintain excel spreadsheets for student information, faculty schedules, and event planning
• Schedule piano tuning throughout the year
• Arrange for instrument maintenance and repair (woodwind, brass, string)
• Coordinate locker assignments and create sign-up systems for students
• Manage recruiting efforts

Event Management

• Collaborate with marketing and communications for Fine Arts events promotion
• Collect program details from faculty and submit to communications for program creation
• Create digital programs and prepare slides for concerts
• Assist with tour planning and logistics
• Attend music tours to manage logistical details
• Organize student celebrations and end-of-semester events
• Coordinate ensemble and individual photos

Communications and Marketing

• Submit event information to university communications for promotion
• Maintain social media presence on platforms like Facebook and Instagram
• Collect information from faculty and students to help create SoFA newsletters (monthly) and manage distribution
• Submit design requests for flyers and promotional materials
• Update the School of Fine Arts website with current information
• Manage email communications to students, faculty, and community members

Student Support

• Coordinate Friday Serenade (performance lab) sign-ups
• Organize jury sign-ups and scheduling
• Assist with student worker assignments and scheduling
• Support student recital logistics
• Create folders and materials for student camps and workshops

Camp and Special Event Coordination

• Assist with planning and execution of music camps
• Reserve rooms and arrange for necessary equipment
• Order supplies, prepare student folders, and organize materials
• Coordinate food and refreshments for camps and special events

Community and Recruiting Support

• Assist with Fine Arts recruiting efforts with schools and community
• Coordinate alumni communications and events
• Support faculty with community engagement initiatives
• Help manage partnerships with community organizations
• Helps with recruiting efforts
• Other duties and functions as needed

REQUIRED KNOWLEDGE, ABILITIES & PRINCIPLES

• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with social media platforms and basic marketing principles
• Ability to work independently and as part of a team
• Detail-oriented with strong problem-solving skills
• Ability to create and implement systems and follow processes that improve efficiency and effectiveness
• Ability to articulate and model the Concordia University Texas’ mission, vision, and values
• Commitment to encouraging and supporting diversity, inclusion, and equity as a key component of becoming the premier university where the adventure of faith, learning, and life-changing experiences leads to meaningful work
• All CTX positions require mission-driven individuals who have a heart for the Gospel and are committed to the Concordia Distinctive, our faith-based mission of empowering students from all backgrounds to lead lives of critical thought, compassionate action, and courageous leadership.

PREFERRED KNOWLEDGE & ABILITIES

• Associate's degree or higher
• Experience with fine arts
• Experience in an academic or arts-related environment
• Familiarity with event planning and coordination
• Knowledge of fine arts terminology and practices
• Experience with design software (such as Canva)
• Familiarity with website content layout

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

• Experience in an academic or arts-related environment
• Familiarity with event planning and coordination
• Knowledge of fine arts terminology and practices
• Experience with design software (such as Canva)
• Familiarity with website content layout
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to occasionally lift, pull, or push up to 30lbs.
• Ability to move across and access various areas of Concordia University Campus

COMMITMENT TO THE CONCORDIA UNIVERSITY TEXAS MISSION

Concordia University Texas (CTX) is an Equal Employment Opportunity employer.  CTX seeks candidates who demonstrate both professional excellence and strong personal faith in Christ, while strengthening our campus culture of diversity, equity, and inclusion. To the extent allowed by law, we reserve the right to give preference in employment based upon religion. As an institution rooted in the Lutheran tradition and aligned with the Lutheran Church-Missouri Synod, CTX does not discriminate on the basis of gender, race, color, age, national origin, disability, genetic information, military or veteran status, or any other basis protected by law.

The preceding job description outlines the general nature and key duties of this role. It may not list every duty, responsibility, or qualification needed. Please ensure you meet all necessary qualifications and are capable of performing all job functions, with or without reasonable accommodations.