Part-Time Event Setup Specialist

Title: Part-Time Event Setup Specialist

State Role Title: PR & Mktg Spec II

Hiring Range: $18.00/Hour

Pay Band: 3

Agency: The Science Museum of Virginia

Location: Broad Street Station

Agency Website: https://smv.org/

Recruitment Type: General Public - G

Job Duties

The Science Museum is currently seeking an enthusiastic and detail-oriented Part-Time Event Setup Specialist to help bring our events to life! This role is perfect for someone who enjoys creating memorable experiences, working with a dynamic team, and contributing to events that engage and inspire Museum guests.

In this role, you will oversee the installation, operation, and breakdown of audio-visual equipment and event rental fixtures while maintaining the highest standards of safety and performance. You’ll troubleshoot equipment, coordinate closely with clients to meet event specifications, and serve as a central point of support for on-site vendors, caterers, and internal teams. You will also help maintain the Museum’s event inventory by conducting annual refreshes of rental equipment, identifying issues, and recommending updates to the Special Events Supervisor. Beyond events, this position supports the daily functions of the Museum’s Operations team, contributing to the smooth and efficient operation of one of Virginia’s most dynamic cultural institutions.

Please note that this is a part-time position and hours will vary each week based on operations but no more than up to 29 hours a week on average with a maximum of 1500 hours in a 12-month period. No state benefits are provided. Interested candidates must apply at https://jobs.virginia.gov/.

Minimum Qualifications

The ideal candidate will be a dependable, hands-on professional who possesses experience working with basic audio-visual equipment such as microphones, projectors, and portable sound systems. They will be able to interpret room diagrams and confidently arrange furniture and equipment with strong manual dexterity to meet specific event requirements while following established safety guidelines and equipment handling procedures. This role calls for someone who is reliable, hardworking, and able to stay focused to complete event setups and breakdowns efficiently with minimal supervision.

Candidates will have strong business acumen and be comfortable communicating and collaborating with event planners, staff, vendors, and guests while maintaining a polite, helpful, and customer-focused attitude. You should be able to plan and execute room layouts based on written instructions or client requests and assist a wide range of guests with basic technology needs. Attention to detail and the ability to work independently in a fast-paced environment are essential. Strong customer service experience and knowledge of guest services principles, practices and procedures is required. Solid computer skills and fluency with everyday office software like G Suite used for scheduling and communication is required. A valid Virginia driver’s license is required. First Aid/CPR Certification is required or willingness to obtain upon hire. The role also involves tracking event equipment inventory and following established check-out procedures. This position requires availability to work evenings, weekends, and holidays as needed.

Additional Considerations

Previous event experience is a plus. ASL or Spanish language competencies is a plus.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Science Museum of Virginia will accept ONLY online applications for all Science Museum employment opportunities. To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. If the position is an open until filled recruitment; the position will remain open for a minimum of 5 workdays or until the position is filled. Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application; therefore, it is essential to provide detailed information. Submitting an application lacking in detail, may impact your interview eligibility. The RMS website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date. Computers are available for applying for jobs in public libraries and the Virginia Employment Commission offices.

The Science Museum seeks motivated people of all backgrounds. We value diversity of cultures, races and ethnicities, gender expressions, and abilities. Reasonable accommodations are available upon request.

As a V3 (Virginia Values Veterans) employer the Science Museum Welcomes Veterans to apply! We provide hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume.

Selected candidate(s) must successfully pass a criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

The Science Museum will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources

Phone: 804.372.3766‬

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.