Part-Time Bookkeeper - St. Carlo Acutis Parish - Bucktown - Vic II

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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Parish Accountant supports and promotes the Pastor’s and Operations Director’s initiatives and decisions regarding the mission and operation of the Parish. Assist Operations Director with stewardship of the financial and human resources of the Parish in accordance with Archdiocesan policies, procedures and guidelines.

Responsibilities:

Specific Responsibilities may be modified each year during annual performance reviews. Though other duties may be assigned at any time, essential job functions include:

•  Performs all bookkeeping functions including but not limited to:
  • Reconcile bank accounts.
  • Process / post accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in timely manner.
  • Process cast receipts; record / post deposits.
  • Post wire transfers, ACH and credit card transactions
  • Gather procurement card expense reports and receipts. Ensure
    procurement card charges are paid within the proscribed timeline.
  • Post payroll journal entries.
  • Prepare financial reports as requested.
  • Assist with monthly, quarterly and annual journal entries.
  • Ensure proper internal controls are in place and followed.
  • Utilize Archdiocesan best practices.
• Assist with preparing materials for Finance Council meetings.
• Ensure all, Parish, Federal, State and Local taxes are paid in accordance with federal, state and local regulations.
• Assist with bi-weekly payroll processing.
• Assist with fundraising events, capital campaign drives and parish offertory collections.
• Maintain files in an organized and timely fashion. Purge files as specified by Archives and Records’ guidelines.
• Other duties as assigned.

Schedule: Part Time – Mon, Tue, Wed 8am to 4pm, Lunch – 11:30am – 12pm * with 15-minute breaks at in the morning and afternoon *If you are unable to have your lunch during this time, please let the Operations Director know. 

Requirements:

• Undergraduate Degree or equivalent professional experience.
• Minimum two years in an accounting or finance role within a parish or business entity.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Demonstrated thorough knowledge of accounting principles.
• Experience in Human Resources practices, including people leadership, policy application, and employment practices laws.
• Strong proficiency in QuickBooks and Microsoft Office, especially Excel.
• Familiarity with UKG (payroll system) as plus.
• Strong verbal and written communications, interpersonal, multi-tasking, and organizational skills.
• Ability to work in team environment and has a “Service Mindset” when working with others.
• Able to identify opportunities for improvement, evaluate issues and situations and propose and implement recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly range of $22.00–$30.00. An employee’s pay within the range is based on relevant education, qualifications, experience, skills, location & business needs.