Part-Time Admin Assistant
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BROWN HARRIS STEVENS RESIDENTIAL SALES LLC
NY
Summary
The role involves managing the daily operations of a sales gallery, including welcoming visitors and coordinating client appointments. It also requires maintaining accurate activity reports and providing administrative support to the sales team.
Job Description
Schedule:
Saturday 10:00AM-6:00PM Sunday 10:30AM-5:00PM 30 Minute Lunch Break
- Open and prepare the sales gallery and model residences to ensure a professional and welcoming environment each day.
- Verify that all scheduled visitors have completed the required registration forms prior to their appointments.
- Enter listings/update listings & open houses
- Assist agents with uploading photos for their listings
- Register new clients and brokers upon arrival or in advance of their visit.
- Schedule, confirm, and coordinate on-site sales presentations and client appointments.
- Manage and respond promptly to all sales inquiries received via phone and email.
- Maintain the office calendar, coordinating showings, sales meetings, vendor appointments, and special events.
- Update key reports, including the Inquiry Report and Customer Tracking Report, and maintain accurate daily phone and email logs.
- Distribute the Daily Activity Report summarizing all appointments, inquiries, and activity at the close of each day.
- Provide administrative support to the sales team, including the organization and maintenance of project documentation and digital files.
- Compile and deliver a weekend activity summary for the full-time Sales Coordinator to ensure seamless continuity.
Brown Harris Stevens (BHS) is one of the most prominent privately owned real estate firms in the world. Established in 1873, BHS has historically dominated the luxury, high-end market. With more than 2,300 agents across the East Coast, the company oversees the sale of marquee properties worldwide, including property management and new development marketing, from its headquarters in New York City and its offices throughout Connecticut, Hudson Valley, New Jersey, the Hamptons, Palm Beach, and Miami. Learn more at www.bhsusa.com.
Founded
1873
Company size
1,001-5,000 employees
Industry
Real Estate
Org type
Privately Held
Headquarters
New York, New York
Brown Harris Stevens (BHS) is one of the most prominent privately owned real estate firms in the world. Established in 1873, BHS has historically dominated the luxury, high-end market. With more than 2,300 agents across the East Coast, the company oversees the sale of marquee properties worldwide, including property management and new development marketing, from its headquarters in New York City and its offices throughout Connecticut, Hudson Valley, New Jersey, the Hamptons, Palm Beach, and Miami. Learn more at www.bhsusa.com.
Founded
1873
Company size
1,001-5,000 employees
Industry
Real Estate
Org type
Privately Held
Headquarters
New York, New York
