Operations Admin Asst. - Part Time
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Location:
CA
Company:
BHJ USA LLC
Summary:
This role involves providing essential office services by implementing administrative systems, monitoring projects, and handling transportation tasks, including greeting visitors, answering calls, and processing incoming/outgoing orders in the computer database. Responsibilities also cover verifying order information, scheduling transportation, maintaining supply inventory, and performing data entry and document scanning.
Requirements:
Hard Skills: Data Entry, Customer Service, Attention To Detail, Verbal Communication, Written Communication, Microsoft Office, Outlook, Excel, Word, Inventory Management, Confidentiality, Food Safety Compliance
Experience: 0-2 years
Job Description:
BHJ USA, LLC. is a leading supplier of fresh/frozen meat blends to both the wet and dry pet food industries. We are seeking a motivated individual to provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects and transportation tasks by performing the following duties:
• Greets visitors or answers plant calls and provides information by answering questions and requests or routing to proper departments
• Receives and processes incoming/outgoing orders in computer database and monitors shipments
• Verifies customer and order information for correctness, checking it against previously obtained information as necessary.
• May schedule transportation and prepares necessary documents for carriers and loading facilities.
• May prepare shipping or other documents for suppliers or customers
• Inform customers of order information and any charges. May act as point of contact for customers for any schedule changes.
• Maintain supplies or packaging material inventory by checking stock to determine inventory level; anticipate needed supplies; verifying receipt of supplies
• Perform data entry and scan documents to required recipients. May include BOL’s or other documentation as assigned.
• May complete customers required quality measurement forms verifying accuracy and revising documents as directed
• May assist management in production scheduling or arrange incoming product based upon production schedule
• May assist management in monitoring employee training compliance and scheduling required job training.
• Protects organization’s value by keeping information confidential
• Complies with attendance guidelines of the company.
• Comply with all food safety/quality related programs and procedures accordingly to support GFSI and regulatory standards
High school diploma or GED and (1-3) years experience or equivalent education and/or experience is required. Must also possess the following skills:
•Proficient computer skills including Microsoft Office, Outlook, Excel and Word
•Excellent customer service skills
•High level of attention to detail
•Proficient verbal and written communication skills
•Ability to follow written and verbal instructions
•Ability to complete all assigned tasks and shifts as assigned according to production requirements
•Ability to work as a part of a team and treat coworkers with respect
•General office experience
•Transportation experience desired but not required
•Experience in the meat processing industry is desired but not required
Must be able to work around raw beef, chicken or other similar raw materials and odors.
We support a drug free workplace and conduct pre-employment drug screening. Must be authorized to work in the U.S. We participate in E-Verify. EEO Employer.
