Office Specialist
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Oregon Health & Science University
Portland, OR, US
Summary
The Office Specialist processes daily mail, prepares deposits, and manages correspondence for the professional billing department. They are also responsible for scanning documents into the archive system and preparing refund checks for patients and insurance companies.
Job Description
Department Overview
Provide support to the HCPB professional billing team with a focus on the preparation of the daily deposits and distribution of various forms of correspondence.
This position is full time in our downtown office. Work schedule is flexible hours between 5:00am until 6:00pm, Monday through Friday.
Function/Duties of Position
- Processes daily mail received from both the post office and the OHSU courier from other OHSU departments and distribute to staff across the OHSU Professional Billing (PB) department.
- Prepares daily deposits for two OHSU service areas.
- Retrieves explanation of benefits from payer websites and prepares both payment and denial batches for entry into the Epic platform.
- Reviews and assigns electronically received correspondence to office and department staff within set turnaround parameters.
- Prepare and mail out refund checks once printed for both patient and insurance companies for two service areas weekly.
- Scanning of documents including payment batches, follow up batches, and refund checks into the OnBase archive application for all departments at OHSU PB.
- Other duties as assigned.
Required Qualifications
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One year of general office or secretarial experience, AND
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An Associate’s degree or certificate in office occupations or office technology; OR
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A Bachelor’s degree and six months of general office or secretarial experience; OR
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An equivalent combination of training and experience.
Knowledge, Skills and Abilities
- Medical terminology.
- Accurate data entry skills.
- Excellent organizational skills.
- Ability to use reason and logic to solve problems and multi-task as needed.
- Excellent communication skills both written and verbal.
- Basic office equipment knowledge including scanning.
- Experience with using software such as word, excel.
Preferred Qualifications
- Minimum one year in the medical field.
- Mail room experience.
- Epic platform experience.
Additional Details
In downtown office. Work schedule is flexible hours between 5:00am until 6:00pm, Monday through Friday.
Benefits
- Healthcare for full-time employees covered 100% and 88% for dependents.
- $50K of term life insurance provided at no cost to the employee.
- Two separate above market pension plans to choose from.
- Vacation - up to 200 hours per year dependent on length of service.
- Sick Leave - up to 96 hours per year.
- 9 paid holidays per year.
- Substantial Tri-Met and C-Tran discounts.
- Employee Assistance Program.
- Childcare service discounts.
- Tuition reimbursement.
- Employee discounts to local and national businesses.
Why apply to OHSU?
We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.
All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact [email protected]
