Office & Operations Manager
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Constellation
San Francisco, CA, US
Summary
The Office & Operations Manager will oversee daily office operations, including cleanliness, supply procurement, and facility maintenance. They will also manage vendor relationships, handle financial administrative tasks, and coordinate office logistics.
Job Description
About Constellation
Constellation is building a foundation model of human state, translating multimodal human data into generalizable embeddings to power next-generation clinical, robotic, and AI systems. We are a fast-moving, venture-backed startup of 15–20 researchers and engineers in San Francisco, and we need an operational anchor to keep our physical workspace running like clockwork.
Key Responsibilities
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Office Environment & Cleanliness: Ensure the office remains highly organized, clean, and welcoming. Manage standard daily tidying and coordinate with our weekly deep-cleaning vendor.
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Supplies & Snack Procurement: Manage ordering of supplies for team members. Keep the kitchen fully stocked with groceries, drinks, and snacks. Monitor and order office and equipment.
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Furniture & Asset Logistics: Coordinate the ordering, delivery, assembly, and layout of office furniture, standing desks, and specialized ergonomic equipment as the team grows.
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Commercial Waste & Logistics (Immediate Priority): Take immediate ownership of our large-volume waste and cardboard recycling. Phase out ad-hoc gig-worker fixes and establish a robust, scheduled commercial waste solution with Recology SF or building management.
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Vendor & Facility Management: Act as the main point of contact for building management, HVAC maintenance, ISPs, and utility providers.
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Financial Admin: Assist with processing office-related invoices and rent payments through our AP tools.
Role Overview
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Position: Office & Operations Manager (Part-time)
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Location: San Francisco, CA (In-Person; Mission district)
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Hours: 15–20 hours per week (Spread across 3–4 days; flexible hours but requires in-person presence)
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Compensation: $25–$35/hour
Qualifications
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Prior experience in office management, hospitality, or administrative operations (early-stage startup experience is a major plus).
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A "no task is too small" attitude and a proactive, self-starting work ethic.
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Extremely organized with strong vendor management and negotiation skills.
Physical Requirements
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Must be able to lift, push, pull, and carry up to 50 lbs (essential for moving shipments of heavy compute hardware, office furniture, and waste bins).
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Must be comfortable standing, walking, bending, and reaching for extended periods of time during office setup tasks.
