Office Operations Junior Assistant

Position Summary:

The Office Operations Junior Assistant provides administrative and operational support to the Office Operations department. This role will assist with day-to-day office functions that help ensure efficient and effective office operations. The Junior Assistant will gain hands-on experience in a professional office environment while supporting initiatives related to FASB/GASB/FAF.

Position Responsibilities:

• 8:30am Work Café and Beverage Station run
• Adhere to provided checklist to stock inventory (i.e., cups, plates, bowls, utensils, napkins, coffee, tea, milk, sugar, honey, etc.).
• Ensure coffee machine is in working order and empty the used pod container.
• Clean and wipe down tables, chairs, and high-top chairs in each Work Café.
• Clean and wipe down the counters and island in each location.
• Deliveries
• 9:00am newspaper delivery to Marsha Hunt and Information Research.
• 10:00am mail delivery to staff.
• Package deliveries to staff upon receipt and obtain staff signature.
• Copy/print request deliveries to staff upon completion.
• Office Supply Inventory and Delivery
• 11:00am check of the SLT drawer for appropriate stock of supplies
• Prior to 11:00am stock each printer location with supplies based off the Key-Op run that was completed in the morning (i.e., paper, paper clips, binder clips, rubber bands, staples, staplers).
• Opening Office Operations and Food Service Supply deliveries and placing items into our inventory areas.

• Lunch/Food Delivery Setups

• As directed, assist the team when food deliveries are made, and as directed, set up the lunch area with required supplies (i.e., soda, water, snacks, plates, napkins, utensils, ice, cups).
• As directed, assist the team in setting up coffee/beverage service with supplies (i.e., soda, water, snacks, ice, cups).
• As directed, assist the team with moving furniture and/or configurations (i.e., chairs).
• As directed, assist after the event, which may include cleaning and wiping down tables, chairs, counters, and island to reset the location.
• Boardroom and Conference Room Setups
• As directed, set up waters and coasters at each seat in the boardroom(s).
• As directed, set up waters in conference rooms.
• Housekeeping Items
• On a monthly basis, clean the radiators in the exterior offices on the 6^th and 7^th floors. Normally completed on Mondays or Fridays when less staff are in the office.
• On a monthly basis, dust conference room and work café light fixtures. Normally completed on Mondays or Fridays when less staff are in the office.
• Follow all department procedures.

Essential Skills and Experience:

• Collaborates effectively with coworkers, supervisors, and community partners to achieve shared goals.
• Builds positive working relationships through cooperation, respect, and accountability.
• Demonstrates proficiency in basic software applications and online tools required for daily job tasks.
• Communicates needs, preferences, and workplace accommodations effectively and professionally.
• Practices problem-solving and decision-making skills to promote independence in the workplace.
• Communicates professionally with coworkers, supervisors, customers, and community members.
• Demonstrates active listening, appropriate workplace etiquette, and effective interpersonal skills.
• Responds appropriately to feedback and utilizes conflict-resolution strategies to maintain positive workplace relationships.
• Uses verbal, written, and nonverbal communication skills to support successful workplace interactions.

The FAF is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. The FAF strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, creed, religion, national origin, ancestry, ethnicity, age, gender, gender identity or expression, marital or civil union status, sexual orientation, genetic information, citizenship, military service, mental or learning disability or physical disability, pregnancy, or any other characteristic protected under applicable federal, state, or local law. All Employees are prohibited from engaging in unlawful discrimination. This Policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.