Office Coordinator (Part Time)
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Univer. of Kansas Schoo
Wichita, KS, US
Summary
The Office Coordinator provides administrative and clerical support, acting as the primary point of contact for visitors and callers. Responsibilities include managing office supplies, handling mail, assisting with HR documentation, and supporting various department directors.
Job Description
POSITION SUMMARY
Responsible for administrative support in general office responsibilities and clerical duties. The office coordinator is responsible for assigned tasks that are diverse and complex in nature. Is the first contact for applicants, patients and other departmental personnel, both in person and on the phone. Effective communication skills are required due to level of contact with all levels of the organization. Coordinator accepts direction from the Executive Director, Director of Human Resources, Director of Finance, and Billing Manager in the daily operation of the administrative office. Must have the ability to prioritize projects and tasks on a daily basis and demonstrate customer service focused behaviors.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
- Serve as "Receptionist" to the MPA administrative office by greeting, announcing arrivals and directing people where to go in the office
- Represents the department to all callers and visitors. Must be familiar with all functions of the MPA to refer accurately
- Demonstrate a customer service-focused mentality and behaviors with both internal and external customers
- Answer and direct department phones and relay messages in a timely manner
- Provide Courier with daily deposit and correspondence
- Distribute all Courier-delivered material in a timely manner
- Prepare all outgoing mail and assist with FedEx and UPS shipments
- Responsible for picking up, sorting, and distributing the mail daily for the MPA
- Maintain inventory of office & kitchen supplies and orders as needed
- Prepare Check Requests for Office Supply Vendors and submit to Accounts Payable
- Orders coding & MSSC Roster books
- Back up the Administrative Assistant and Office for: scheduling, phones, generating outgoing mail, FedEx/UPS Coordinator when he/she is out of the office.
- Ordering and sending out birthday cards, decorating staff desks for birthdays, etc.
- Ordering business cards.
- Order equipment necessary for business operations such as computers, print order, stamps, etc..
- Assist with inventory control
- Printer contracts verification, toner ordering, and updating lists
- Provider CME entries
- Roster Updates and Attestation with Insurances
- CAQH Review & Attestations
- Coding enrollment forms
- Expirable documents – KS DL/KS provider Licenses/DEAs/Certificates/etc.
- Filing for HR/Admin
- Creating personnel files for HR
- Reliable Attendance and Punctuality
- Other duties as assigned.
Education: High School Diploma or G.E.D. required.
Experience: Six months to one year related experience
SKILLS & ABILITIES
Computer Skills: Extensive knowledge of Microsoft Office, emphasis on Word, Excel and Power Point.
Other Requirements
High organizational skills with the ability to prioritize. High interpersonal skills including demonstrated ability to relate will with others in the execution of duties and the ability to communicate effectively. Team player, self starter, and ability to accept direction from multiple managers. Experience in a healthcare setting preferred. Good track record for implementing activities and bringing them to closure.
