Office Coordinator (Part-time)

Office Coordinator (Part-time)

Brisbane, CA

BreezeBio is seeking a highly self-motivated Office Coordinator to provide high-level administrative and operational support to our executive leadership team. This role is primarily office-focused, responsible for ensuring smooth day-to-day operations, managing executive priorities, and supporting cross-functional coordination across the organization.

The ideal candidate is exceptionally organized, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion. 

Key Responsibilities

Executive & Administrative Support

• Provide high-level, comprehensive administrative support to the CEO and Executive Leadership Team (ELT), including complex calendaring, meeting coordination, and travel planning.
• Prepare detailed agendas, briefing materials, and follow-ups for executive meetings.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Draft, edit, and manage communications on behalf of leadership.

Office Coordination & Operations

• Oversee daily office operations to ensure a productive, organized, and efficient work environment.
• Coordinate company meetings, events, and team gatherings.
• Manage office vendors, supplies, and facilities-related needs.
• Support cross-functional initiatives across HR, IT, and Operations.
• Maintain and improve office processes, workflows, and administrative systems.
• Ensure office policies and procedures are followed and continuously optimized.

Project & Team Support

• Assist with project coordination across departments, tracking timelines and deliverables.
• Support leadership with ad hoc projects, reporting, and organizational initiatives.
• Help streamline internal communications and operational processes.

Qualifications & Requirements

• Bachelor’s degree preferred.
• 2+ years of experience in an administrative, office coordinator, or executive assistant role.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with standard office tools (Google Workspace, Microsoft Office, etc.).
• Work authorization in the United States is required.

At BreezeBio we are always looking to hire the absolute best talent and recognize that diversity in our experiences and backgrounds is what makes us stronger. We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, veteran status, and any other status. These differences are what enable us to work towards the future we envision for ourselves, and the world.

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