Office Assistant - Korean Studies Center

Office Assistant
(Korean Fluency)

DEPT: KOREAN STUDIES CENTER OFFICE
FT/PT/TEMP: Part Time, Work Study
HOURS: up to 20 Per Week
STATUS: NON-EXEMPT
REPORTS TO: KSC PROGRAM DIRECTOR

Hybrid: Pasadena Campus and Remote work

BRIEF DESCRIPTION:

The Korean Studies Center is looking for a part-time office assistant. This position provides administrative support for daily office operations while also assisting in the planning and execution of special events and KSC anniversary-related programs. This person will also provide support to the Program Director and to assist with projects. This position will also help with general event support, group meeting scheduling, and financial paperwork tasks. This person should be highly organized and have the ability to work in a collaborative environment and have the ability to communicate with people of various cultures.

ESSENTIAL FUNCTIONS:

• Assist Program Director with basic office management and keeping a clean and welcoming environment.
• Assist the Academic Dean, Program Director, Faculty with yearly and special projects
• Assist the Academic Dean and Program Director in scheduling group meetings utilizing Google calendar and zoom
• Assist with preparing basic financial paperwork for reimbursement and reclasses under the guidance of the Program Director
• Reserve and prepare conference and event rooms for meetings and connect the proper departments to carry out the event as requested (event production, tech, chairs & tables)
• Keeping the office well stocked with office supplies and maintain office supply inventory
• Oversee Glasser hall printer areas. Ensure that hallways and common rooms are clean, fridges are emptied periodically, and printers are stocked

EVENT SUPPORT:

• Assist in year-round coordinating tasks including room reservations, food ordering/pickup, media, etc.
• Assist with campus access for guests and speakers including parking passes, library access, guest wi-fi codes, maps, etc.
• Assist in planning and organizing the KSC 10th Anniversary events and activities
• Coordinate logistics including venue, catering, decorations, guest registration, and event schedules
• Communicate with vendors, volunteers, alumni, and guest speakers
• Help prepare promotional materials and event communications
• Support fundraising, sponsorship outreach, and donor relations as needed
• Oversee event-day coordination and volunteer management
• Assist with post-event follow-up and reporting

OTHER:

• Provide administrative support in areas such as correspondence, mail, and library requests as needed.
• Assist to keep and organize promotional materials, preparing Excel sheets or PDF files for reports, etc.
• Provide other administrative support as needed as assigned by the Dean, Program Director, Faculty and staff.

QUALIFICATIONS:

• Fluent in both Korean and English and be able to speak and write and communicate in both languages. 
• Strong organizational skills and ability to self-pace and keep deadlines when working on multiple short-term and long-term projects.
• Able to follow-through and follow-up on all tasks.
• Word-processing skills; advanced proficiency with MS Word, Excel, Adobe Acrobat, Google Docs, Google Suite and Canva; interest and ability to enhance computer skills
• Cross-cultural sensitivity and respect; able to communicate with people of various cultures
• Capacity to maintain a high degree of confidentiality.
• This is a hybrid position and will be based at the Pasadena campus and remote work. 

PHYSICAL REQUIREMENTS:

• Moderate carrying in preparations for events; less than 15 lbs

ADDITIONAL REMARKS:

• If you are a current student, you can begin employment immediately. If you are a new incoming student for the 2026-27 academic year, start date would be the end of September.
• Must be eligible for the Federal Work Study program. Please contact Student Financial Services for confirmation at [email protected].
• Must be willing to abide by Fuller Community Standards

PAY SCALE

• Hourly rate the seminary expects to pay: $19.00 per hour USD

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.  As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.

5, E5, 43-0000