Office Assistant
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Northeast Fire-Rescue LLC
Thomaston, CT, US
Summary
The Office Assistant will provide daily administrative support to the management team, including scheduling interviews and meetings. They will also manage staff onboarding, maintain certification records in ADP, and handle general office procurement tasks.
Job Description
Part-Time Office Assistant
Company: Northeast Fire-Rescue
Location: Thomaston, CT
Schedule: Part-Time
12 hours/week
Monday, Wednesday, Friday
9am – 1pm
Reports To: Administrative & HR Manager
About Us
Northeast Fire-Rescue is a professional EMS and fire staffing agency dedicated to providing skilled and dependable emergency service personnel to departments and organizations across the region. Our mission is to support communities with reliable responders while upholding the highest standards of integrity, compliance, and operational excellence.
Position Overview
We’re looking for a dependable, detail-oriented Part-Time Administrative Assistant to join our growing team. In this role, you’ll handle administrative tasks that keep our EMS and fire staffing operations running smoothly.
This role is perfect for someone with administrative experience—especially in EMS, fire service, or healthcare staffing—who values flexibility and meaningful work
Key Responsibilities
- Provide daily administrative support to Administrative & HR Manager & CEO
- Assist with scheduling interviews on ADP & Microsoft Office
- Assist with scheduling monthly leadership meetings
- Upload certifications to ADP (EMT, Paramedic, Firefighter, CPR, etc.) and file accordingly in SharePoint
- Communicate with staff and clients professionally via phone, email, and text
- Support onboarding: verify credentials, coordinate background checks, process paperwork
- Assist in ordering office supplies and uniforms; picking up
- Assist in monthly audits
Required
- Administrative or office management experience
- Strong organizational and multitasking skills with attention to detail
- Excellent written and verbal communication skills
- Comfortable working both independently and in a collaborative team
- Able to handle confidential information with discretion
Preferred
- EMS/fire service knowledge
- Proficient in Microsoft Office (Word, Excel, Outlook, etc.) and SharePoint
- Familiarity with scheduling or workforce management software
- High school diploma or equivalent required; Associate degree or equivalent in Book-Keeping or Medical Billing
Work Environment & Schedule
- Role: In-office
- Part-Time Hours: 12 hours/week (flexible, typically 4 hours/day)
- Occasional after-hours communication for urgent staffing needs may be required
Compensation
$25/hour
Part-time benefits include Part Time Sick Leave and a 401k
Northeast Fire-Rescue is a Connecticut based and grown Fire/EMS staffing agency. Our mission is to help local volunteer Fire/EMS departments and private industries provide the highest quality services to their communities. Whether it be through staffing, training, management consultation or operational readiness. We are ready to be partners with your organization to help ensure that it is always ready to handle whatever emergencies you encounter and that no 911 emergency goes unanswered.
Founded
2022
Company size
51-200 employees
Industry
Public Safety
Org type
Partnership
Headquarters
Thomaston, Connecticut
Northeast Fire-Rescue is a Connecticut based and grown Fire/EMS staffing agency. Our mission is to help local volunteer Fire/EMS departments and private industries provide the highest quality services to their communities. Whether it be through staffing, training, management consultation or operational readiness. We are ready to be partners with your organization to help ensure that it is always ready to handle whatever emergencies you encounter and that no 911 emergency goes unanswered.
Founded
2022
Company size
51-200 employees
Industry
Public Safety
Org type
Partnership
Headquarters
Thomaston, Connecticut
