Office Assistant
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BlueLine Companies
Butte, MT, US
Summary
The Office Assistant provides administrative support to the property management team by managing tenant inquiries, maintaining records, and coordinating vendor services. They also assist with leasing documentation, financial tracking, and general office operations to ensure a smooth community environment.
Job Description
We are seeking a friendly, detail-oriented Office Assistant to support our Property Management team at Legion Oasis. This role is the heartbeat of our office—providing administrative support, assisting tenants and vendors, and helping ensure smooth day-to-day operations.
If you enjoy staying organized, helping people, and being part of a collaborative team in a property management environment, this could be a great fit for you!
Administrative & Office Support
- Answer and direct phone calls, emails, and walk-in inquiries professionally
- Maintain organized digital and physical files (leases, tenant records, vendor contracts, compliance documents)
- Prepare correspondence, notices, reports, and meeting materials
- Schedule appointments, inspections, meetings, and vendor services
- Enter and maintain accurate data in property management systems
Resident Relations
- Serve as the first point of contact for tenants
- Communicate maintenance requests with the maintenance team
- Assist with move-ins, move-outs, and tenant communications
- Distribute notices, keys, and other materials as needed
Leasing & Property Support
- Assist with lease preparation, renewals, and documentation
- Schedule and coordinate property showings
- Track applications and support new tenant onboarding
- Help ensure compliance with Fair Housing laws and company policies
Financial & Reporting Support
- Assist with rent tracking, invoices, and receipt organization
- Enter payments and expenses into accounting or property systems
- Support monthly reports and basic reconciliation tasks
- Maintain vendor and service-provider contact records
General Office Duties
- Order office supplies and keep the office organized
- Assist with special projects and seasonal needs
- Handle confidential information with discretion
- Perform additional administrative duties as assigned
Required Qualifications
- High school diploma or equivalent
- At least 1 year of administrative, office assistant, or customer service experience
- Proficiency in Microsoft Word, Excel, and Outlook
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
Preferred Skills & Experience
- Property management experience
- Fair Housing certification
- Customer-focused, professional demeanor
- Strong problem-solving and follow-up skills
- Dependable, proactive, and team-oriented
- Comfortable working with the public and managing deadlines
Work Environment
- Office-based role with occasional tasks around the property
- Standard business hours, with possible limited evening or weekend coverage
- Primarily seated and computer-based work
- Occasional lifting of office materials
Why Work with BlueLine?
- Be part of a supportive property management team
- Gain valuable experience in leasing, tenant relations, and office operations
- Contribute to a welcoming, well-organized community environment
