NCORP Project Coordinator

COG Research Foundation, LLC (Research Foundation) is a California 501(c)(3) entity founded in 2024 to serve as a fiscal sponsor to support research programs by providing legal, fiduciary, and administrative oversight for the program. The Research Foundation serves as the fiscal sponsor for the Children’s Oncology Group (COG).

COG, a member of the National Cancer Institute (NCI) National Clinical Trials Network (NCTN), is the world’s largest organization devoted exclusively to childhood and adolescent cancer research.  COG unites over 13,500 experts in childhood cancer at more than 220 leading children’s hospitals, universities, and cancer centers across the United States, Canada, Australia, New Zealand, and Saudi Arabia to conduct more than 50 active clinical trials, with approximately 9,500 participants registered each year in the fight against childhood cancer.

Position Summary 

All staff are employed through the Research Foundation. This role will be in service to COG.

The NCORP Project Coordinator is responsible for supporting the Senior Manager of Quality of Life and Care Delivery, in coordinating day-to-day activities for National Cancer Institute [NCI] Community Oncology Research Program (NCORP) projects. This position will support protocol development, site communication and education, and initial set-up, study maintenance, and conduct of COG’s Cancer Care Delivery Research (CCDR) trials. In addition, the NCORP Project Coordinator will collaborate with scientific committees and the NCORP research base to ensure successful conduct of research.

The COG Research Foundation, LLC  is a 100% remote employer, though some travel may be required.  Employee must reside within the United States.

Full salary range for this position: $64,542 to $92,421 per year. The typical hiring range for this position is from $64,542(minimum) to $78,482 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties and Responsibilities

• Coordinate and support the preparation, review, and maintenance of documentation related to CCDR research protocols, in collaboration with the study chair, study committee, COG scientific committee leadership, and the CCDR team.
• Coordinate all internal and external review and approval processes throughout the length of a trial, from early study concept to study completion.
• Maintain internal study records and track important study events through COG tracking applications as outlined in departmental SOPs.
• Compile and finalize protocol documents that incorporate all details needed to carry out the research and answer study questions.
• Coordinate development of educational materials and webinars for NCI Community Oncology Research Program (NCORP) sites as needed.
• Track and document reported issues related to protocol clarity or consistency; collaborate with the CCDR team and study chair to support resolution and protocol amendments, as needed.
• Assist with monitoring the quality and timeliness of submitted study research data, monitoring patient enrollments, conducting site outreach and other data cleaning activities, and creating custom data reports for all assigned studies as needed.
• Stay informed of upcoming projects by attending study/disease committee meetings.
• Represent COG operations at biannual COG scientific meetings.
• Draft informed consent documents and youth information sheets according to COG guidelines.
• Maintain standard COG template language sections in protocol documents.
• Ensure study activation within NCI mandated deadlines, which includes identifying delays in study development and/or study set-up, and working to identify solutions.
• Collaborate with the Leagues Administrator to prepare e-friendly study documents that contain the appropriate bookmarks and active links for website posting.
• Compile, prepare and distribute NCORP quarterly accrual and study activation reports for COG NCORP sites.
• Facilitate biannual NCORP site awards coordination.
• Coordinate the loaning system of neuropsychological testing materials to COG member institutions as required for COG studies.
• Support NCORP/community representation on COG study committees.
• Coordinate scheduling of standing and ad hoc conference calls; manage meeting agendas and minutes.
• Assist in the development and maintenance of departmental templates and SOPs.
• Assist with other projects and activities as needed.
• Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• Minimum three years of related work experience, preferably in a clinical research setting.
• Bachelor’s degree in a science or related field, or substitute with four additional years of related experience.

Other Qualifications

• Ability to coordinate projects involving multiple stakeholders and deadlines.
• Strong organizational skills with the ability to manage competing priorities, track milestones and manage timelines.
• High attention to detail and ability to ensure accuracy and quality in documentation and data tracking.
• Excellent oral and written communication skills, including the ability to draft, review, and organize professional documents.
• Strong service orientation, outstanding interpersonal skills with the ability to interact professionally with internal teams, leadership, and external partners.
• Must be self-starter and able to work independently as well as within a team environment.
• Experience coordinating meetings, preparing agendas, and documenting action items and minutes.
• Proficiency with standard office and collaboration software including intermediate to advanced knowledge of MS Office software (e.g. Word, Excel, PowerPoint, Outlook, Teams).
• Must be able to travel overnight to biannual COG scientific meetings.

Preferred Qualifications

• Familiarity with clinical research terminology.
• Demonstrated experience supporting clinical research studies, including coordination of protocol development, review, and maintenance across the study lifecycle.
• Strong knowledge of research documentation requirements, including protocols, informed consent documents, amendments, and supporting study materials.
• Background in oncology preferred.

Fair Labor Standard Act (FLSA) Status

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

Background and Credit Checks

Employment with COG Research Foundation, LLC is contingent upon satisfactory completion of a pre-employment background check, which may include verification of criminal history, employment history, education, and other information as permitted by law. A credit check may be required for positions where it is relevant to and permitted based on the nature of the job duties, in accordance with applicable federal, state, and local laws. All background check results will be evaluated through an individualized assessment in accordance with applicable law. COG Research Foundation, LLC is an equal opportunity employer committed to fair chance hiring practices.

Why Join Us

This is a unique opportunity to be on the ground floor of a critical role within a mission-driven organization. This position will play a vital part in shaping the function of the Children’s Oncology Group, contributing to lasting change and making a difference in the lives of children and families impacted by cancer.

Benefits

Comprehensive benefit options include medical, dental, vision, 401(k), accrued Paid Time Off (PTO), Employee Assistance Program (EAP), Flexible Spending Account (FSA), cell phone and internet stipends, wellness stipend, paid holidays, and more. Employees who work 20 hours or more per week are eligible for these benefit options. These benefits are provided for informational purposes only and are subject to change in accordance with applicable policies and plan documents.

Equal Employment Opportunity Statement

COG Research Foundation, LLC is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, creed, sex, pregnancy, national origin, age, ancestry, physical or mental disability or medical condition, genetic information, marital status, sexual orientation, gender identity or expression, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

COG Research Foundation, LLC seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. Employment at COG Research Foundation, LLC is based on merit, competence, and qualifications, and we are committed to providing equal opportunities for training and advancement for all employees. COG Research Foundation, LLC is also committed to making our application process accessible to individuals with disabilities and will provide reasonable accommodation upon request. For further information regarding Equal Employment Opportunity, please feel free to access it here. 

ADA/Application Accommodation Statement 

COG Research Foundation, LLC is committed to providing reasonable accommodation to individuals with disabilities in the application and employment process, consistent with applicable law. Applicants who require accommodation are encouraged to make their request at the earliest opportunity to allow COG Research Foundation, LLC sufficient time to evaluate and respond to the request. Accommodation requests may be directed to the Recruitment Team at [email protected].

This position falls under a contract with the Federal Government and is subject to the provisions in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions. Specifically, employees placed in agency positions will not perform inherently governmental functions, nor supervise any personnel other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government.