NARCH Summer Institute Project Coordinator

Job Title:                  NW NARCH Summer Institute Project Coordinator

Reports to:               NW NARCH Senior Program Manager

Initial Salary Range: $28.08 – $31.38 hourly

Benefits:                  Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays

Classification:          Hourly, Non-Exempt

Status:                      Part-Time (0.60 FTE), Regular w/ Benefits

Location:                  Portland, OR

JOB SUMMARY

Position Summary

The NW NARCH Summer Institute Project Coordinator is responsible for the planning and delivery of the Summer Research Training Institute (Summer Institute) within the Northwest Native American Research Center for Health (NW NARCH). This position supports curriculum preparation, instructor and mentor communication, participant registration, outreach, event and travel logistics, learning materials, and follow-up evaluation. The Summer Institute Project Coordinator collaborates with program staff, instructors, mentors, trainees, and evaluators to deliver an organized and culturally responsive training experience.

The Summer Institute Project Coordinator must have working knowledge of event registration and learning management systems, Microsoft Office, and Canva, along with strong communication, organization, and accurate recordkeeping skills.

This position serves on NPAIHB’s Research, Education, and Training team. The Summer Institute Project Coordinator reports to the NW NARCH Senior Program Manager (Sr. Program Manager). This scope of work is housed within the NW Tribal Epidemiology Center (NWTEC) Division.

This position is based at NPAIHB’s offices in Portland, Oregon and is expected to work on-site in accordance with applicable workplace and telework policies, including attendance at designated in-person meetings and activities.

Local travel and overnight travel outside of the area are infrequently required. See “Travel Requirements” for more information.

Essential Functions

NW NARCH Summer Institute Excellence and Success

·       Supports NPAIHB’s NW NARCH Summer Research Training Institute in alignment with priorities established by member Tribes, the Strategic Plan, and applicable Tribal, federal, state, organizational, and/or funding priorities

·       Contributes to an organizational culture of professional excellence, integrity, rigor, service, accountability, collaboration, and continuous improvement

·       Assists the NARCH Project Director and the Sr. Program Manager in the development of curriculum and collection of syllabi and instructional materials from instructors and mentors

·       Creates and maintains Summer Institute courses and materials in the learning management system (LMS) and builds participant registration in event management software (Cvent)

·       Develops outreach materials and coordinates announcements through appropriate American Indian and Alaska Native networks, websites, social media, and other channels

·       Coordinates training logistics, including venue arrangements, participant and instructor travel, schedules, materials, and on-site support

·       Organizes recurring virtual seminars, and communicates relevant research opportunities to trainees

·       Updates Summer Institute information on the NW NARCH website in coordination with appropriate staff

·       Works with evaluators to collect feedback, assess the Summer Institute, and follow up on trainee progress

Project Administration and Coordination

·       Tracks assigned work plans, deliverables, deadlines, and logistical details

·       Coordinates payment documents and records for Summer Institute instructors and guest speakers in accordance with applicable approval and payment procedures

·       Participates in regular meetings and Summer Institute discussions with Sr. Program Manager and other relevant staff to organize activities, clarify responsibilities, resolve barriers, and maintain shared accountability

·       Maintains complete, accurate, secure, and well-organized NW NARCH Summer Institute files and supporting records (including trainee files, registration records, and participant data) in compliance with NPAIHB and applicable external requirements

·       Maintains calendars, Access database, administrative systems, or other tools with current information regarding activities, deliverables, deadlines, requirements, approvals, and required follow-up

·       Contributes to required grant reports and supporting materials, including gathering necessary information and facilitating timely completion and submission

·       Submits an electronic Monthly Activity Report (eMAR) to the Sr. Program Manager at the end of each month, and completes other assigned administrative reporting activities as needed

Other Duties

·       Performs other duties as assigned by the Sr. Program Manager and/or Executive Director or designee

Standards of Conduct

·       Act in service to the Tribes and Tribal communities we serve

·       Uphold the Mission, Values, and Vision of the NPAIHB

·       Maintain the highest level of confidentiality with all NPAIHB information and documentation

·       Consistently exhibit professional behavior and a high degree of personal and professional integrity and impartiality appropriate to the responsible and confidential nature of the position

·       Exercise good judgment and initiative in performance of duties and responsibilities

·       Demonstrate self-awareness, sound interpersonal judgment, and constructive communication in the performance of all duties and responsibilities

·       Demonstrate a commitment to learning, innovation, service, knowledge sharing, and the professional development of others, as appropriate to the position

·       Help cultivate an organizational culture that centers NPAIHB’s service to Tribes, promotes professional excellence, and builds an environment where employees grow and thrive

·       Contribute to building an inclusive workplace across a range of identities and experiences, including but not limited to geography, age, gender identity, gender expression, sexual orientation, ethnicity, class, language, disability, religion, spiritual practices, and immigration status

·       Recognize diversity as a strength, and equity as a baseline

·       Work in a cooperative manner with all levels of management and with all NPAIHB staff

·       Effectively plan, organize workload, and schedule time to meet workload demands

·       Use reasonable judgment to consistently display professional work attire during normal business hours, and/or dress appropriately for the workday, space, or event in lieu of a formal dress code

·       Be present, available, and responsive for meetings and calls during regular working hours

·       Participate actively in virtual meetings and use video when reasonably expected and appropriate, subject to approved accommodations or exceptions

·       Show consideration by communicating effectively and building collective understanding

·       Recognize that relationships are the cornerstone of NPAIHB’s work by treating all NPAIHB Tribal Delegates and Alternates, partners, staff, and American Indian/Alaska Native people with dignity and respect

·       Participate in required NPAIHB meetings, trainings, and organizational activities

Qualifications

Education

Minimum education required*:

·       Bachelor’s Degree in Public Health, Education, Social Sciences, Biological Sciences, or a closely related field

o   In lieu of the minimum educational requirement, at least five (5) years of experience in coordinating education, training, public health, health research, or Tribal program activities, or a closely related field that demonstrates the knowledge, skills, and abilities required for the position may serve as an acceptable substitute for the minimum education requirement.*

* Note: the substitute-experience requirement is the total experience threshold, and is not added to the shorter minimum requirement listed in the Experience section below. All other distinct education, credential, and experience requirements remain applicable.

Experience

Minimum experience required:

·       At least two (2) years of experience coordinating education, training, public health, health research, or Tribal program activities, or a closely related field, that demonstrates the knowledge, skills, and abilities required for the position

Additional experience preferred:

·       At least one (1) year of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics

·       Direct experience working with Northwest Tribes

·       Experience coordinating training events, learning activities, and/or mentor relationships

Required Knowledge, Skills, and Abilities

·       Familiarity with the Indian Self-Determination and Education Assistance Act, Indian Health Care Improvement Act, and other relevant legislation

·       Intermediate proficiency with common workplace software programs (including Microsoft Word, Excel, PowerPoint, Teams, and SharePoint, as well as Adobe Acrobat)

·       Intermediate proficiency with Microsoft Access or comparable database tools

·       Intermediate proficiency with Cvent or similar event management software

·       Strong technical writing skills, including spelling, grammar, and proofreading

·       Effective interpersonal skills

·       Demonstrated cultural humility and ability to work effectively across cultural contexts

·       Ability to exercise discretion, tact, and judgment

·       Ability to work effectively with federal, Tribal, and other professionals

·       Ability to facilitate participation and partnership in adult health research education activities

·       Ability to work effectively with minimal supervision

·       Ability to exercise initiative and make independent decisions and recommendations

·       Ability to complete tasks in a timely and accurate manner

Probationary Period

External applicants must agree to serve a minimum six-month probationary period during which time their employment can be terminated at will. For the purpose of evaluating job performance, internal applicants may be required to serve an additional probationary period when job duties change significantly.

Work Conditions

Physical Demands

This position primarily involves sedentary work, including lifting no more than 10 pounds at a time, and occasionally lifting or carrying small articles such as files, supplies, or small tools. The work is primarily performed while seated but may require occasional standing and walking.

Physical Requirements

Standard office requirements include:

·       Frequently requires sitting for sustained periods

·       Frequently requires keyboarding, fine-finger dexterity, and repetitive movement of the wrists, hands, and fingers

·       Occasionally requires standing, walking, and ascending or descending stairs or ramps

·       Infrequently requires stooping or crouching

Field-work requirements include:

·       Requires walking and standing at meeting, event, or field locations

·       Requires navigating hotels, Tribal facilities, clinics, government offices, and other work locations

·       Requires lifting or carrying presentation materials, or other work supplies weighing up to thirty (30) pounds

·       May require exposure to outdoor weather, variable temperatures, or other applicable field conditions

Equipment-handling requirements include:

·       Requires lifting, carrying, pushing, pulling, installing, or moving equipment weighing up to thirty (30) pounds

·       Requires reaching above or below shoulder level and working in confined or difficult-to-access areas

·       Requires bending, kneeling, stooping, or crouching to install, inspect, connect, or maintain equipment

·       Requires transporting equipment between floors, rooms, facilities, or vehicles

Travel Requirements

Local travel is infrequently required. Overnight travel outside of the area is infrequently required. Attendance at quarterly NPAIHB Board Meetings is occasionally required. These meetings are held both locally and hosted by our member Tribes on a rotating basis, typically taking place during the third or fourth weeks of January, April, July, and October, and requiring a minimum stay of two overnights per meeting.

Disclaimer

The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately and without posing a significant safety threat to self or others. The statements in this position description describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.

Except as provided by Title 25, U.S.C. § 5307(b), which allows for Indian preference in hiring, the NPAIHB does not discriminate on the basis of race, color, creed, age, sex, national origin, disability, marital status, sexual orientation, religion, politics, membership or non-membership in an employee organization, citizenship or immigration status, veteran or military status, genetic information, ancestry or any other characteristic protected by law.

Apply online at: https://ats.rippling.com/npaihb/jobs

or

SEND RESUME AND APPLICATION TO:

NPAIHB Human Resources Department

920 NW 17^th Avenue

Portland, Oregon 97209

FAX:  (503) 228-8182

Email:  [email protected]